Executive Support Officer, Corporate, APS6

3 weeks ago

Canberra, ACT, Australia Digital transformation Agency Full time
About the Role

The Digital Transformation Agency (DTA) is seeking an experienced Executive Support Officer to provide high-level administrative support to the Chief Operating Officer and the Corporate Branch. The successful candidate will be responsible for providing surge capacity to the DTA's Secretariat team, coordinating meetings, preparing meeting papers, and taking minutes. They will also provide support to the DTA's Executive Assistant cohort, managing the recruitment, onboarding, and training of new assistants.

Key Responsibilities
  • Provide executive support to the Chief Operating Officer, including managing diary appointments, records, and correspondence, coordinating travel arrangements, and scheduling meetings.
  • Manage the flow of information, seek clarification, and provide advice and responses to queries.
  • Provide leadership and direction to the DTA's Executive Assistant cohort, including setting priorities, meeting deadlines, and working effectively under pressure.
  • Act as the DTA's Lead Travel Coordinator and Expense8 administrator, providing travel helpdesk support to the broader agency.
Requirements
  • Highly developed interpersonal skills, including the ability to negotiate and collaborate effectively with others.
  • Ability to provide leadership and direction in a small team environment.
  • High level communication skills, including the ability to concisely summarise information.
  • Ability to be highly organised, reliable, and a strong attention to detail.
About the DTA

The DTA is an inclusive employer where capabilities, skills, and backgrounds are valued and relied upon. We seek applications from all candidates and are committed to providing a working environment that values diversity and inclusion and supports employees to reach their full potential.

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