Executive Support Officer, Corporate, APS6

3 weeks ago

Canberra, ACT, Australia Digital transformation Agency Full time

About the Role

The Digital Transformation Agency (DTA) is seeking an Executive Support Officer to provide administrative support to the Corporate Branch and the DTA more broadly. The successful candidate will be responsible for providing surge capacity to the DTA's Secretariat team, including assisting with the organisation of meetings, coordinating the preparation of meeting papers and briefs, and taking meeting minutes and following up actions arising as needed.

Key Responsibilities

  • Provide administrative support to the Corporate Branch, including managing the DTA's general enquires inbox, allocating workloads, reviewing and drafting correspondence, and developing and managing inbox management.
  • Provide executive support to the Chief Operating Officer, including managing diary appointments, records and correspondence, coordinating travel arrangements, and scheduling and supporting meetings to facilitate the effective management of the COO's agenda.
  • Assist with the organisation of meetings, coordinate the preparation of meeting papers and briefs, and take meeting minutes and follow up actions arising as needed.
  • Provide advice on procurement processes consistent with Commonwealth procurement rules, policies and legislation as needed.
  • Act as the DTA's Lead Travel Coordinator and Expense8 administrator, and be a key point of contact for Australian airlines, Whole of Government booking management providers, and upskill the Executive Assistant cohort in the use of Expense8 and the Corporate Travel Management (CTM) software.

Requirements

  • Highly developed interpersonal skills, including the ability to negotiate and collaborate effectively with others to deliver outcomes, and maintain confidentiality and act with discretion.
  • The ability to provide leadership and direction in a small team environment, including setting priorities, meeting deadlines and working effectively under pressure.
  • The ability to work independently, demonstrate initiative to resolve problems or seek further information, and finalise work requiring little or no revision.
  • High level communication skills, including the ability to concisely summarise information.
  • The ability to be highly organised, reliable and a strong attention to detail.
  • Well-developed stakeholder engagement skills, including engaging effectively to achieve outcomes with a range of stakeholders, both internally and externally.

Eligibility

  • Security Clearance level required: Baseline (or ability to obtain and maintain).
  • To be eligible for employment with the DTA applicants must be an Australian citizen.
  • An applicant's suitability for employment with the DTA will be assessed through a pre-employment screening process. This process includes an Australian Police check.

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