Highly Skilled Executive Support Specialist

1 week ago

Melbourne, Victoria, Australia beBeeExecutive Full time $150,000 - $180,000

We are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our senior leaders.

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As a trusted partner, you will ensure day-to-day priorities are managed with discipline, pace and discretion, enabling our leaders to focus on strategic outcomes.

Your key responsibilities will be:

  • Providing proactive and reliable executive support to our senior leaders
  • Managing calendars, meeting coordination and inbox triage—balancing priorities, anticipating needs and resolving conflicts
  • Preparing, formatting and distributing documents including agendas, board papers, presentations, reports and briefings
  • Processing and reconciling expenses and invoices accurately and in line with company policy
  • Maintaining confidentiality and exercising sound judgment in handling sensitive matters, escalating issues when appropriate

You will bring:

  • Extensive experience supporting senior executives in a fast-paced, complex environment
  • Proven ability to manage competing priorities, solve problems proactively and work with discretion
  • Demonstrated experience guiding or mentoring others, with the ability to lead through influence rather than hierarchy
  • Skilled in calendar, inbox, travel and document management
  • Clear and professional written and verbal communication skills

We offer competitive remuneration, fantastic career and development opportunities, convenient city location, modern and spacious end of trip facilities, supported learning opportunities, paid primary carer parental leave, paid leave to volunteer, hybrid working arrangements, team member discount card and discounts across a range of businesses, free OnePass membership and more.

Benefits

We pride ourselves on offering a supportive and inclusive workplace culture. Our benefits package includes:

  • Competitive salary
  • Generous superannuation contributions
  • Flexible working arrangements
  • Ongoing training and development opportunities
  • Recognition and reward for outstanding performance

We are committed to attracting and retaining top talent, and we offer a range of benefits to support your career growth and well-being.

About Us

We are a dynamic and forward-thinking organization that is dedicated to making a positive impact in our community. Our mission is to deliver exceptional service and value to our customers, and we are looking for talented individuals who share our vision.

We are proud to offer a range of programs and services that support our employees' career development and well-being. These include:

  • Mentoring and coaching programs
  • Training and development opportunities
  • Wellness programs
  • Employee recognition and reward programs

We believe that our employees are our greatest asset, and we are committed to providing them with the support and resources they need to succeed.

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