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Trade Operations Manager

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Melbourne, Victoria, Australia beBeeSpecialist Full time $80,000 - $120,000
Job Description

We are seeking a highly motivated and detail-oriented Operations Specialist to support our day-to-day trading operations. The ideal candidate will have excellent organizational skills, a strong work ethic, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:
  • Manage export/import documentation, including Letter of Credit, Bill of Lading, Insurance Certificates, and Certificate of Origin.
  • Assist in preparing, vetting, and signing sales/purchase contracts and other trade/shipping paperwork.
  • Coordinate with ship brokers, port inspectors, and logistics partners to ensure smooth vessel loading and discharging.
  • Track vessel status and ensure shipments comply with contractual delivery schedules.
  • Perform laytime calculations.
  • Monitor and follow up on payments with banks and counterparties.
  • Liaise with overseas agents, consultants, trade partners, and authorities to resolve shipping or contract issues promptly.
  • Maintain contract and shipment schedules and keep records neatly and accurately.
  • Prepare regular reports for management.
  • Support process improvements in workflow, efficiency, and internal controls.
  • Answer operational/trade queries when traders are unavailable.
  • Support company events and internal activities.
Requirements

To succeed in this role, you will need:

  • Excellent organizational and time management skills.
  • A strong understanding of international trade regulations, tariffs, duties, licenses, and restrictions.
  • Ability to maintain accurate and detailed records.
  • Effective communication and interpersonal skills.
  • Ability to work well under pressure and meet deadlines.
  • Highly motivated and results-driven.
Benefits

As an Operations Specialist, you can expect:

  • A competitive salary package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.
  • The chance to work with a talented team of professionals.

This is a challenging and rewarding opportunity for someone who is passionate about international trade and looking to take their career to the next level.