Trade Operations Specialist

1 week ago

Melbourne, Victoria, Australia beBeeTrading Full time $90,000 - $120,000

**Job Title:** Operations Executive

Our organization is seeking a skilled professional to fill the role of Operations Executive. This position will be responsible for supporting our day-to-day trading operations.

**Key Responsibilities:

  • Handle export/import documentation such as Letter of Credit, Bill of Lading, Insurance Certificates, and Certificate of Origin.
  • Assist in the preparation, vetting, and signing of sales/purchase contracts and other trade/shipping paperwork.
  • Coordinate with ship brokers, port inspectors, and logistics partners to ensure smooth vessel loading and discharging.
  • Track vessel status and ensure shipments comply with contractual delivery schedules.
  • Perform laytime calculations (guidance will be provided).
  • Monitor and follow up on payments with banks and counterparties.
  • Liaise with overseas agents, consultants, trade partners, and authorities to resolve shipping or contract issues promptly.
  • Maintain contract and shipment schedules and keep records neatly and accurately.
  • Prepare regular reports for Management.
  • Maintain a knowledge-management database of updated international trade regulations, tariffs, duties, licenses, and restrictions.
  • Support process improvements in workflow, efficiency, and internal controls.
  • Answer operational/trade queries when Traders are unavailable.

**Requirements:

  • Degree in a relevant field.
  • Proven experience in operations or a related field.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.

**What We Offer:

  • A competitive salary package.
  • Ongoing training and development opportunities.
  • A dynamic and supportive work environment.

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