Front Desk Coordinator at Fin Design + Effects

1 week ago

Sydney, New South Wales, Australia Fin Design + Effects Full time

Established in 2001, Fin Design + Effects is an award-winning design and visual effects house with studios in Sydney, Melbourne, and Ballina. The company has earned a reputation for delivering high-quality services to clients across the globe.

Compensation Package
  • A competitive salary of approximately $85,000 per annum.

The Office Manager and Receptionist role is a dynamic position that requires exceptional organisational skills, attention to detail, and the ability to multitask effectively. As the first point of contact for visitors, clients, and staff, you will be responsible for maintaining a welcoming reception area and ensuring a positive experience from arrival to departure.

Key Responsibilities:
  • Reception Duties:
    • Greet and welcome visitors, clients, and staff with a friendly and professional demeanor.
    • Manage incoming and outgoing mail and deliveries.
    • Maintain a tidy and welcoming reception area.
    • Issue visitor passes as needed.
  • Office Management and Administrative Support:
    • Oversee day-to-day office operations, including maintaining office supplies, equipment, kitchen stock, and place orders as necessary.
    • Ensure the office environment is clean, organized, and conducive to productivity.
    • Liaise with building management and service providers for maintenance or repair issues.
    • Manage studio calendars and booking schedules.
    • Assist with travel arrangements and accommodation bookings.
    • Coordinate meetings and appointments.
    • Provide administrative support to senior management and staff as needed.
  • Client and Vendor Services:
    • Assist with client hospitality, including arranging refreshments and catering.
    • Ensure clients and visitors have a positive experience from arrival to departure.
    • Support the coordination of client meetings and presentations.
    • Assist with client onboarding and studio tours.
  • People + Culture Team Assistance:
    • Assist with recruitment, onboarding, and training of new employees and interns.
    • Maintain employee records and manage HR-related documentation.
    • Support employee engagement and wellness initiatives.
    • Support internal communications and team-building activities.
  • Office Expense Management:
    • Monitor and manage day-to-day office expenses and monthly office budget.
    • Follow up with office related invoices, track expenses, and ensure timely payment of bills.
  • Compliance, Safety, and Security:
    • Ensure the office complies with relevant workplace health and safety regulations.
    • Implement and uphold health and safety policies and procedures for the Sydney Office.
Requirements:
  • Bachelor's degree in Business Administration, Management, or a related field preferred.
  • 2-5 years of experience in office management, reception, or a related administrative role.
  • Excellent written and verbal communication skills.
  • Strong organisational and multitasking abilities.
  • Proficiency in office software (e.g., Slack, Google Workspace, Adobe Suite).
  • Ability to work independently and as part of a team.

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