Senior Administrative Support Specialist

7 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $50,000 - $80,000
Job Opportunity: Office Administrator

The position of Office Administrator offers a unique chance to manage daily operations, oversee fiscal processes and accounts, supervise clerical tasks, and collaborate with colleagues from diverse cultural backgrounds.

  • Responsibilities:
  • Provide administrative support to the Head of Pacific News through efficient management of daily operations.
  • Deliver project management support on key infrastructure projects and special initiatives.
  • Ensure bureau activities are in compliance with organizational policies and procedures.
  • Manage the bureau's finances, process expenses and invoices, and collaborate closely with Washington DC's finance department.
  • Schedule and coordinate international travel and news deployments, including booking transport and accommodation for journalists and visiting staff.
  • Manage all personnel processes and information, schedule training, and supervise all clerical functions.
  • Maintain inventory of all tech, office infrastructure, broadcast assets, and office supplies.
  • Ensure effective vendor and contract management, serve as technology, security, helpdesk, and data management point of contact.
  • Assist with running reports, preparing presentations, and other special projects.
Requirements:

This role requires experience working across different time zones and collaborating with colleagues from diverse cultural backgrounds. Knowledge of Pacific regional geography, languages, cultural, social, and political environments is highly valued.

Skills and Qualifications:

The ideal candidate will have strong organizational skills, attention to detail, and excellent communication skills. They should be able to work independently and as part of a team, and be comfortable with learning new software and systems.

Benefits:

This role offers a dynamic opportunity to contribute to a fast-paced news organization and gain valuable experience in administration and project management. The successful candidate will have the opportunity to work with a talented team of professionals and make a real difference in our work.

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