Senior Administrative Support Specialist

7 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $60,000 - $75,000
Job Title: Senior Administrative Support Specialist Job Description:We are seeking a highly skilled and organized Senior Administrative Support Specialist to join our team. As an integral member of our Technology division, you will be instrumental in ensuring the efficient and professional operation of the department. Main Responsibilities:
  • Provide comprehensive administrative support to senior leaders, including managing complex diaries, coordinating meetings, handling correspondence, and supporting key leaders in their daily routines.
  • Create and process purchase orders, perform invoice reconciliations, and manage vendor invoicing.
  • Prepare and compile reports, presentations, and other materials as required.
  • Organise and coordinate internal and external meetings, including minute-taking and paper distribution.
  • Manage multiple priorities, to-do lists, and inboxes for senior leaders.
  • Oversee department budgets and manage user account access for licensed software platforms.
  • Coordinate team-based events and support employee engagement initiatives.
  • Build and maintain strong relationships with managers across the organization.
 Requirements:
  • Minimum of 3 years' experience as an administrative support specialist in a similar role supporting a management team.
  • Excellent written, interpersonal, and verbal communication skills with meticulous attention to detail.
  • Proven ability to work independently and manage tight deadlines effectively.
  • Extensive diary management and organisational skills, adept at handling multiple tasks.
  • Competency in all Microsoft Office applications, with proficiency in Google Workspace preferred.
  • A proactive approach to identifying solutions and resolving internal administrative issues.
  • Experience dealing confidently with senior management and all levels of the management team.
  • Familiarity with financial processes, including accounts receivable.
  • Highly Desirable: Knowledge of IT/cloud terminology and experience working within a large enterprise or financial services industry.

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