High Profile Executive Assistant Opportunity

17 hours ago

Melbourne, Victoria, Australia beBeeStrategic Full time $110,000

About the Role

Job Description

This is a high-profile, dynamic opportunity for an accomplished Executive Assistant to support two esteemed co-founders of a pioneering technology company making a significant global impact.

The ideal candidate will thrive in a fast-paced environment and take pride in streamlining processes, driving execution, and supporting senior leaders to achieve their strategic objectives.

Working closely with the co-founders, you will be the organisational linchpin who keeps operations on track. This role requires someone who enjoys variety, has a natural ability to navigate changing priorities, and can balance strategic input with hands-on delivery.

  • Provide high-level executive support to both co-founders, including diary management, meeting coordination, and prioritisation of competing demands.
  • Coordinate communication with employees, suppliers, partners, and clients, ensuring timely and professional responses.
  • Organise, prepare, and follow up on leadership meetings, board meetings, and project milestones, ensuring all materials are accurate and delivered on time.
  • Oversee and maintain internal systems, processes, and reporting, including compliance and governance documentation.
  • Manage travel logistics, events, and offsite coordination, ensuring seamless execution.
  • Liaise with external providers, including legal counsel, branding, and bookkeeping services.
  • Manage company presence and website updates in collaboration with a retained branding agency.
  • Handle sensitive and confidential information with discretion and professionalism.

About You

Minimum 5 years' experience as an Executive Assistant supporting senior executives or founders. Proven organisational skills with meticulous attention to detail. Ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills. Tech literacy and adaptability to new systems quickly. A proactive and solutions-focused mindset. Commitment to equality, diversity, and inclusion in the workplace.

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