Administrative Coordinator

2 weeks ago


Sydney, New South Wales, Australia beBeeStrategic Full time $100,000 - $150,000
Job Summary">

Support the Global Chief Data and AI Officer with comprehensive administrative tasks, including diary management, email triage, and report preparation. Coordinate operational activities such as leadership meetings, offsites, and division-wide events across regions, ensuring seamless logistics and agenda management.

Act as a liaison between the executive, internal teams, external partners, and senior stakeholders globally, drafting and proofreading communications to enhance collaboration and streamline communication. Manage complex international travel itineraries and provide meeting support by attending leadership team meetings and offsites, taking minutes when required.

Key Responsibilities
  • Manage diaries and calendars, overseeing scheduling and coordination of extensive meetings and events
  • Triage emails, prioritize tasks, and prepare briefing materials and reports
  • Coordinate operational activities, including leadership meetings, offsites, and division-wide events across regions
  • Act as a liaison between the executive, internal teams, external partners, and senior stakeholders globally
  • Draft and proofread communications to enhance collaboration and streamline communication
Requirements

5+ years' experience in a similar role, preferably in the banking and finance industry

  • A proactive EA approach, working autonomously with exceptional organisation skills and the ability to prioritise
  • Ability to work well under time pressure and escalate as appropriate to the Global Chief Data and AI Officer in a solutions-based manner
  • Outstanding stakeholder management with the ability to liaise, interact and communicate effectively with stakeholders at an executive level and build rapport with their respective teams
About This Role

Work at the heart of Macquarie to deliver for our people, businesses, and their customers. Join a global, collaborative team with deep expertise in technology, data, digital, market operations, corporate real estate, business resilience, procurement, and global security.

Benefits

Experience the opportunity to work on high-profile projects and collaborate with a diverse range of professionals. Develop your skills and knowledge in a dynamic and supportive environment, and contribute to the delivery of innovative solutions that drive business success.

Take advantage of opportunities for professional growth and development, and enjoy a rewarding and challenging career with a forward-thinking organisation.



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