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Administrative Team Lead
3 weeks ago
Office Manager
Job DescriptionThe Office Manager plays a crucial role in the operational efficiency of our organization. This individual will be responsible for handling administrative coordination, financial procedures, team support, and client communications to ensure smooth office operations.
This position requires strong organizational skills, the ability to multitask, and prioritize tasks effectively in a dynamic environment. The ideal candidate should have excellent communication skills, both verbal and written, with a customer-focused approach.
Key Responsibilities:- Oversee and manage daily administrative operations of the office.
- Coordinate communication between field crews, clients, suppliers, and management.
- Handle scheduling and logistical support for projects, deliveries, and site communications.
- Maintain and organize documentation, including quotes, invoices, permits, and job-site records.
- Assist in financial administration, invoice generation, expense tracking, and basic bookkeeping.
- Support HR-related tasks, such as onboarding new staff, timesheet collection, and leave management.
- Monitor office supplies and place orders to ensure continuous availability of essentials.
- Implement and maintain efficient office systems and processes to streamline operations.
- Serve as first point of contact for clients—greeting visitors and fostering positive interactions.
- Min 1 year of experience as an Office Manager, Administrative Coordinator, or similar role. Construction industry experience preferred.
- Strong organisational skills with the ability to multitask and prioritise in a dynamic environment.
- Excellent communication skill both verbal and written with a customer-focused approach.
- Proficiency in Microsoft Office Suite, email systems, and basic bookkeeping/accounting software.
- Good understanding of financial processes and ability to assist with invoicing and expenses.
- Familiarity with construction project workflows and documentation is a plus.
- Attentive to detail, with a problem-solving mindset and proactive work attitude.
- Ability to work independently and collaboratively with minimal supervision.
- Friendly, approachable demeanor with strong interpersonal skills.
- Commitment to contributing to a supportive and efficient team culture.
