Senior Lease Coordinator

1 day ago

Perth, Western Australia beBeeLease Full time
Job Description">

We are seeking a highly skilled Lease Administrator to join our team.

The successful candidate will be responsible for coordinating all stages of the lease documentation process, including the administration from lease instruction to lease execution, ensuring accuracy and risk & compliance is always maintained.

  • Maintain and update leasing template documents and forms for all properties (Letter of Offer, Disclosure Statement, Bank Guarantee requirements etc.).
  • On receipt of the landlord's approval for a new deal, instruct solicitors to prepare formal Lease documents in a timely manner.
  • Prepare Disclosure Statement based on an approved Letter of Offer and in accordance with the Retail Tenancy Act. Ensure its accuracy by liaising with the property manager and / or retail manager and / or centre administration manager on centre-related items as required and within agreed timeframes.
  • Coordinate review of draft documents with senior leasing executive (first review) and then property manager (second review) within agreed timeframes.
  • Compile comments on draft and advise solicitors to update documents accordingly within agreed timeframes.
  • Coordinate with senior leasing executive and property manager to send final draft documents to tenant within agreed timeframes.
  • Arrange mortgagee consent as required for documents which are to be registered with Landgate.
  • Liaise with solicitors on Landgate Registration and SAT approvals.
  • Distribute fully executed Lease documents, including inserting relevant dates into Lease, to tenants and file accordingly.
  • Create owner incentive payment checklist and complete it together with fit-out coordinator.
  • Prepare all small documents (1-page variations, approval to replace pages etc.) as required.
  • Prepare all short-term licenses for Casual Leasing.
">Required Skills and Qualifications">

Minimum 3 years' experience in the retail property industry is required.

Strong Microsoft Office experience with the ability to quickly learn new systems with training is essential.

Knowledge of the Commercial Tenancy (Retail Shops) Act is also necessary.

Benefits">

As a leading WA employer, we offer a dynamic and supportive work environment.

Our team is passionate about delivering excellent results and making a positive impact.

We invite you to consider joining our team and contributing to our success.

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