Senior Support Professional

2 days ago

Melbourne, Victoria, Australia beBeeExecutive Full time $90,000 - $120,000

Job Title: Senior Support Professional

We are seeking a proactive and highly organized individual to support our Investment team within a complex, listed corporate environment.

This is a business-critical role that goes well beyond traditional administrative responsibilities. You will be the central point of coordination for executive-level meetings, governance activities, and team administration across a significant national asset portfolio.

Main Responsibilities:

  • Manage complex calendars and coordinate meetings involving internal stakeholders and external partners
  • Liaise with senior leaders, colleagues, and board-level contacts to manage scheduling and logistics
  • Monitor a shared team inbox, triaging requests and communications appropriately

Meeting Coordination and Governance:

  • Coordinate regular and ad hoc meetings, internal governance meetings, and site tours
  • Prepare and distribute agendas, minutes, and action items
  • Support the creation of high-quality documents and presentations for senior stakeholders

Administration and Systems Oversight:

  • Manage access and content updates for the portal (SharePoint-based)
  • Oversee expense processing and supplier invoices
  • Assist with the preparation and coordination of showcases and key team events

Requirements:

  • Demonstrated experience as an administrative professional, preferably within a listed or corporate environment
  • Proven ability to manage complex scheduling, stakeholder communication, and high-quality document preparation
  • Strong attention to detail and professional presentation standards
  • Confident working across all levels of an organization, including board members and external partners
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, PDF tools)
  • Experience with SharePoint or Diligent is advantageous
  • A proactive, solutions-focused mindset and strong organizational skills are essential

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