Senior Support Professional

1 week ago

Melbourne, Victoria, Australia beBeeExecutive Full time $90,000 - $120,000

Supporting Senior Leaders

This role provides proactive, high-quality support to senior leadership within a newly established office. The Executive Assistant plays a critical role in ensuring operational efficiency, creating a professional and well-functioning office environment, and contributing to high standards of service delivery across the business.

This is a hands-on role suited to someone who thrives in a dynamic, team-oriented environment and brings a continuous improvement mindset to daily operations.

Key Responsibilities

  • Provide administrative support to senior leaders, including:
    • Complex calendar management
    • Travel arrangements and itineraries
    • Inbox management and communication follow-up
    • Timesheet coordination (daily) and month-end activity support
    • Expenses
    • Prepare, format, and proofread documents, reports, and client presentations to a high standard
    • Coordinate conflict checks and compliance documentation
    • Track court appointments
    • Raise invoices, manage billing processes, and follow-up as required
    • Partner with the Office Manager regarding internal and client-facing event coordination
    • Assist with business development activities, including preparation of pitch materials and presentations
    • Maintain CRM for Senior Managing Directors and other senior leadership
    • Provide front-of-house support, including meeting and greeting clients, staff, and visitors, managing meeting rooms, preparing refreshments, and maintaining presentation standards of meeting spaces
    • Ensure smooth day-to-day running of the office environment, with a hands-on, team-focused approach
    • Ensure compliance with health and safety standards, acting as a point of contact for security and fire safety
    • Liaise with external service providers and building management as needed
    • Identify and suggest improvements to existing systems and ways of working
    • Continuous learning lens to maximise technology gains in AI and automation ideal
    • Build relationships with senior leaders, other senior staff members, and internal corporate functions
    • Support broader business operations, including coordination with colleagues in other offices to ensure consistency and alignment

Requirements

  • 3–5 years' experience in an office administration role, ideally in a professional services environment
  • Experience with calendar management, travel arrangements, and expenses
  • Skills in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)
  • High level of attention to detail and commitment to quality
  • Strong written and verbal communication skills
  • Excellent organisational and time management skills, with the ability to manage competing priorities
  • Experience supporting billing processes, timesheet submission, and month-end activities
  • Ability to work both independently and collaboratively as part of a small team
  • Professional, service-oriented approach with strong interpersonal skills

Benefits and Perks

  • Health and wellbeing support provided by Intellect Holistic
  • $500 annual health and wellness stipend to support you with health, wellness, and fitness expenses
  • Annual leave allowance: 20 days plus three days annual closure between Christmas Eve and New Year's Eve, 1 day of leave during birthday month, 1 wellness day
  • 10 days per annum personal/carer's leave

About Our Organisation

We are a global CEO advisory firm that partners with our clients globally to drive success. Drawing upon our global team and expansive network of senior advisors, we provide advisory services across five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges.

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