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Administrative Office Coordinator

3 weeks ago

Sydney, New South Wales, Australia beBeeFacilities Full time $60,000 - $80,000
Office Coordinator Opportunity

This is a multifaceted role that requires you to be the first point of contact for any guests into the office and provide general office management.

Responsibilities:
  • Manage onboarding of all new starters from point of hire through to day 1, including contract generation, workday initiation, welcome messages, office setup, and leader engagement for onboarding plans.
  • Support coordination of projects as required.
  • Coordinate induction programs, managing dates, attendees, invites, rooms, catering, and dinner schedules.
  • Maintain employee files, adhering to local regulations and record-keeping requirements.
  • Support employee engagement initiatives and activities, such as conferences and events.
  • Administer fleet programs.
  • Manage offboarding of employees, from resignation to exit interview and outplacement (if applicable).
  • Provide general administrative support, including people data and reporting.
Office Management:
  • Be the face of the organization, meeting and greeting all visitors to the reception area with helpful enthusiasm.
  • Maintain reception operating hours and switchboard.
  • Oversee incoming and outgoing couriers.
  • Manage the reception inbox, ensuring invoices are sent to accounts and paid in a timely manner.
  • Host external guests as required, including meeting rooms and amenities.
  • Provide general office management support, ensuring the office functions efficiently and safely.
  • Liaise with service providers for comprehensive facilities management, including maintenance and emergency services.
  • Oversee workplace health and safety standards.
  • Process administrative invoices and manage related office expenses.
  • Oversee office logistics, including floor planning, equipment, and stationery supplies.
  • Order and maintain kitchen supplies.