Office Coordinator Administration

2 weeks ago

Sydney, New South Wales, Australia Abergeldie Complex Infrastructure Full time

About us

Abergeldie is a majority locally owned contractor with over 30 years' experience in Australia and New Zealand. We work on some of the region's most challenging projects, spanning water and utilities, bridges, roads, rail, energy and community infrastructure. The complex infrastructure needed to build better communities.

About the opportunity

We are currently looking for a talented and experienced Office Coordinator to join our team in Regents Park. This is a varied and hands-on role where you will help to keep the office running smoothly, provide reception and administration support, and help create a welcoming and well-organised workplace for staff and visitors. Day to day you will:

  • Welcome and assist visitors, ensuring they follow sign-in requirements.
  • Coordinate contractors for office maintenance, repairs and services.
  • Assist with supplier accounts, including processing invoices and payments.
  • Manage meeting room calendars, including room setup, technology and catering.
  • Answer telephones in a professional, friendly and efficient manner.
  • Handle incoming and outgoing mail and arrange courier bookings.
  • Organise catering for meetings and functions.
  • Ensure reception, meeting rooms, stationery areas and kitchen are tidy and well presented.
  • Manage office supplies and raise purchase orders as required.
  • Keep staff contact lists and seating plans up to date, and support onboarding by preparing workstations and office access.
  • Assist with maintaining office systems, records and equipment to support smooth day-to-day operations.
  • Assist with organising company events such as morning teas and BBQs.
  • Support the Executive and HR teams with general administrative tasks as required.

This is a permanent full-time role based in Regents Park. Hours are 8.00 am to 5.00 pm Monday to Friday.

What you'll bring to the team

The perfect fit for this role will either be an experienced Office Coordinator, Receptionist or Administrator looking for a change, or someone keen to build a career in administration. The ideal candidate will have a positive and pro-active approach, excellent attention to detail, a willingness to learn and a working knowledge of the Microsoft Suite.

Why you should work with us

Our people are what make Abergeldie successful, and we make sure this is the kind of place where great people enjoy working for the long term. This is an exciting opportunity where you can grow a rewarding career in the construction industry in a supportive and collaborative team.

If this sounds like you, then APPLY NOW or contact Hayley Urriola for more information.

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