Administration Manager

2 weeks ago


Woolloongabba, Queensland, Australia Randstad Full time
About the Role

Randstad is seeking an experienced Administration Manager to join our client's team in the Pharmaceutical and Medical Devices industry, with a focus on supporting their teams and driving administrative efficiency.

Key Responsibilities
  • Administrative Support: Provide comprehensive administrative support across various departments and projects, ensuring seamless day-to-day operations.
  • Record Management: Oversee and maintain accurate records, including contracts, employee, and client databases, in compliance with company policies and industry standards.
  • Staff Onboarding: Coordinate staff onboarding, including inductions, training, and documentation management, to ensure a smooth transition for new team members.
  • Business Reporting: Assist in the preparation and review of business reports, proposals, and presentations, providing valuable insights to support business decisions.
  • Meeting Coordination: Support the management team in organizing meetings, training sessions, travel arrangements, and events, ensuring efficient use of time and resources.
  • Contract Management: Collaborate with legal and internal managers to produce, implement, and manage contracts with customers and distribution partners, ensuring compliance with industry regulations.
  • Compliance and Risk Management: Ensure compliance with company policies and healthcare industry standards, maintaining accurate documentation and records, and identifying potential risks to mitigate.
  • Customer Relationship Management: Support best practices in customer relationship management (CRM) and ensure data accuracy, providing valuable insights to support business growth.
  • Event Support: Provide administrative support for conferences, trade shows, and other events, including coordinating materials and managing schedules, to ensure a successful event experience.
Requirements
  • Experience: Previous experience in administration roles within the healthcare industry, including Pharmaceutical or Medical Devices, is highly desirable.
  • Certification: Certificate IV in Business Administration or a business discipline equivalent is desirable.
  • Skills: Strong organizational and multitasking skills with a high attention to detail, self-motivation, and the ability to work cohesively in a team.
  • Education: 3-5 years of experience in a similar role.
  • Communication: Excellent communication skills, both written and verbal, and proficiency in Microsoft Office Suite and other relevant software.
  • Problem-Solving: Strong problem-solving abilities and a proactive approach to challenges.
What We Offer
  • Supportive Culture: A supportive and inclusive company culture that values every team member.
  • Comprehensive Compensation: A comprehensive compensation package.
  • Flexibility: Flexibility in work arrangements.
  • Reputation: Be part of a well-established and reputable organization in the healthcare sector.
  • Benefits: Team lunches, great location, parking space, wellness approach, gym on site.
  • Meaningful Work: Meaningful work that contributes to the well-being of their clients and community.


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