Executive Assistant to Senior Leadership

4 days ago

Sydney, New South Wales, Australia DFP Recruitment Full time
Job Description

Job Title: Senior Executive Assistant

Job Type: Contract

Location: Sydney CBD

About the Role:

The successful candidate will provide high-level administrative support to our senior leadership team, ensuring the smooth operation of our office.

Key Responsibilities:

  • Manage the diaries of senior executives to ensure maximum productivity and schedule meetings accordingly.
  • Coordinate travel arrangements for senior executives and other team members as needed.
  • Capture and record actions, ideas, projects, and reference material from notes, meetings, emails, and phone calls.
  • Assist with administrative functions, including payment of accounts, accruals, and credit card reconciliations.
  • Update databases and records management systems.
  • Manage events, including internal and external meetings, and take and distribute detailed minutes with clear action items for staff and others as required.
  • Maintain financial records, including Expense8 and receipts.

Requirements:

  • Demonstrated experience working for a CEO equivalent of a government agency in a similar role.
  • Experience using office software, including Expense8, Share Point, and MS Teams.
  • Ability to perform complex liaison, administration, coordination, and organizational tasks in support of senior executives.
  • Proven experience coordinating, collating, and drafting regular reporting and communications.
  • Ability to contribute new ideas and maximize the benefits of change, including the identification of opportunities to improve the efficiency of business processes.
  • Proven experience working collaboratively and effectively with a wide range of internal and external stakeholders.

What We Offer:

DFP Recruitment is an equal opportunity employer and welcomes applications from diverse candidates. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

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