Highly Organized Executive Assistant

1 week ago

Sydney, New South Wales, Australia Perpetual Full time

At Perpetual, you will be part of a team that creates enduring prosperity. Our wealth management business offers a unique mix of wealth management, advice, and trustee services.

The role of Highly Organized Executive Assistant is focused on providing exceptional administrative support to senior leaders in our Sydney CBD office. As a highly organized and collaborative individual, you will work closely with the leadership team and other stakeholders to ensure seamless execution of tasks and projects.

Your key responsibilities will include:

  • Providing comprehensive diary management and email support to anticipate and address any issues that may arise.
  • Coordinating travel arrangements and ensuring meetings are optimized for the leaders' time.
  • Helping manage workload and ensuring leaders are well-prepared for meetings and deadlines.
  • Meeting support: assisting in agenda preparation, pre-reading papers, and action items for team meetings.
  • Attending offsites to coordinate the day and provide team support.
  • Stakeholders: managing expectations when dealing with incoming emails, client interactions, suppliers, internal stakeholders, etc.
  • Expense management: ensuring credit card expenses are processed within policy and business timeframes.
  • Maintaining staff lists, email distribution groups, and mail listings.

We offer a competitive salary range of $90,000 - $120,000 per annum, plus benefits such as flexible working arrangements, professional development opportunities, and access to LinkedIn learning.

Our commitment to diversity and inclusion is reflected in our 7-pillar strategy, which includes initiatives such as Indigenous secondments, employee-led networks, and a growing number of Aboriginal and Torres Strait Islander employees.

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