Document Administration Specialist

6 days ago


Perth, Western Australia beBeeDocumentController Full time $83,136 - $105,840

About this Role

We are seeking a highly skilled Document Controller to join our team in Perth.

The primary purpose of this role is to ensure the administration, governance, and enhancement of our document control practices.

Key Responsibilities include:

  • Manage Document Flow: Process submission requests and distribute returns from our central Document Control inbox to ensure a smooth and efficient workflow.
  • Ensure Compliance: Confirm the consistent and correct use of our Electronic Document Management System (EDMS), specifically Pims, in accordance with our processes and client requirements.
  • Drive Improvement: Proactively implement corrective actions to resolve non-compliance issues or improve workflow inefficiencies.
  • Support Stakeholders: Collaborate with internal teams to manage and support ongoing system enhancements.
  • Onboard New Hires: Train new employees on our document control procedures and systems.

Requirements

  • You are a natural collaborator with strong interpersonal and communication skills.
  • You have a proactive, can-do attitude and are committed to seeing long-term projects through to completion.
  • You are self-motivated and can work independently.
  • Experience with EDMS platforms such as Pims, Aconex, or InEight is highly advantageous.

Benefits

  • A collaborative culture where everyone feels comfortable to be themselves; all voices heard, all cultures respected.
  • Ongoing hybrid work-from-home arrangement with flexible start and finish time.
  • Competitive compensation and annual salary reviews.
  • Opportunities for skill development, coaching, and training.
  • A supportive environment where you can grow your career.


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