Document Control Specialist

2 days ago

Perth, Western Australia beBeeProjectCoordinator Full time $90,000 - $120,000

Project Document Coordinator Role

We are seeking a skilled Project Document Coordinator to join our team. As a key member of our project team, you will be responsible for coordinating the creation, organization, distribution, and maintenance of project documents and records.

Key responsibilities:

  • Act as a liaison between project managers, team members, stakeholders, and external entities to facilitate alignment and timely updates;
  • Create, organize, distribute, and maintain project documentation and records, including progress reports and final handover packages;
  • Manage project schedules, monitor progress, and assist in developing project plans, deadlines, and outcomes;
  • Support the definition and implementation of the Project Document Management Process, ensuring compliance with internal procedures and client requirements;
  • Monitor the Client Approval Process and manage timely document submissions, maintaining a comprehensive and up-to-date Document Register and Master Data List;
  • Oversee setup and continuous monitoring of project progress calculations, workflows, document lists, and internal distributions;
  • Provide Help Desk support and training to team members on Document Management Tools, including distant or remote project sites;
  • Ensure proper document linking to project activities, purchase requests/orders, and plant structures, verifying formal correctness and metadata integrity;
  • Support Project Manager and Risk Owners in identifying and managing project risks and opportunities;
  • Assist in organizing and controlling project reports, contractual documents, and template uploads within document control systems;
  • Transfer, preserve, and maintain document management knowledge across teams, promoting best practices and ensuring methodology compliance throughout the project lifecycle;
  • Provide essential administrative and organizational support to ensure smooth and efficient execution of projects.

Requirements and Qualifications

  • Education: Bachelor/Diploma in a relevant discipline
  • Background: Minimum 5 years experience in project administration, project control, or document control roles
  • Technical Knowledge: Proficiency in project management software, Microsoft Office Suite, and other relevant tools

Benefits and Advantages

  • Maximum term 12-month contract
  • Our One Saipem Way soft skills model promotes skills development, career growth, and innovation through complex challenges
  • Location: Karratha, Western Australia

Diversity, Safety, and Sustainability

  • Embracing diversity at Saipem means that innovation thrives through diverse perspectives and backgrounds
  • Operating safely is our top priority while preserving the natural ecosystem and people's health

Application Information

  • Don't hesitate to apply even if you don't fit this role perfectly
  • Find more information about our company values and culture here

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