Construction Administration Specialist

4 weeks ago


Melbourne, Victoria, Australia Hemming and Nicoll Constructions Full time

About Us

Hemming & Nicoll Constructions, a Melbourne-based construction company, specializes in high-end architectural homes. Our team of experienced professionals, led by Travis Hemming and Reece Nicoll, is dedicated to delivering quality homes and exceptional customer service.

Job Summary

We are seeking an organized and skilled Construction Administration Specialist to join our team. This role will be responsible for providing administrative support across various business units, including word processing, document preparation, and maintaining spreadsheets.

Key Responsibilities:

  • Answering telephones, screening and directing calls
  • Taking and relaying messages
  • Providing information to callers
  • Greeting visitors and directing them to the correct destination
  • Managing and coordinating supplier quotes and invoices
  • Handling queries from the public, staff, and customers
  • Maintaining knowledge of staff movements and ensuring confidentiality
  • Providing general administrative and clerical support
  • Preparing correspondence and documents
  • Receiving and sorting mail and deliveries
  • Monitoring and maintaining office equipment

Requirements:

  • Proactive approach and strong administration skills
  • High interpersonal, oral, and written communication skills
  • Intermediate level of proficiency in Microsoft Office (Word, Excel, and PowerPoint)
  • Ability to generate fresh concepts to assist with business strategies and new projects
  • Intermediate level of proficiency in Xero Accounting and Service Systems
  • Financial modelling knowledge/experience
  • Relevant qualifications in office administration, customer service, and staff supervision
  • Applicable years' experience in office management in professional services environments

Benefits:

This role offers flexibility in hours, a private office located in Malvern, and the opportunity to work with a dynamic team. If you are a motivated and organized individual with a passion for administration, we encourage you to apply.



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