Information Management Specialist

21 hours ago


Fortitude Valley, Queensland, Australia John Holland Full time
About John Holland

We transform lives with everything we do at John Holland. Our purpose is to make a positive impact on the people and communities we serve.

Competitive Remuneration Package

$80,000 - $110,000 per annum, depending on experience.

Job Description

As a Document Controller, you will play a crucial role in ensuring the smooth management of project documents. Your responsibilities will include:

  • Receiving, storing, retrieving, and circulating documents in accordance with project requirements;
  • Reviewing and coordinating document submissions to ensure compliance with project document formats and requirements;
  • Implementing workflows and collating, issuing, and receiving documents as required;
  • Planning and recording document flow to and from all necessary parties;
  • Recording issues and tracking the location of control documents and drawings;
  • Issuing letters and receipts concerning documents in circulation;
  • Maintaining current versions of all documents subject to revision and ensuring current versions are issued to required project parties;
  • Cordinating storage and archiving of project and organizational records;
  • Coaching other John Holland employees on records management systems, procedures, and processes;
  • Ensuring documents are managed in strict confidentiality.
Required Skills and Qualifications

To be successful in this role, you will have:

  • Proven experience as a Document Controller or similar role, with additional experience in administrative duties, preferably within the construction industry;
  • Proficient with document control and procurement software, as well as Microsoft Office Suite;
  • Understanding of the tender and procurement processes within the construction industry;
  • Excellent organisational skills with a keen attention to detail;
  • Tertiary qualifications in Business Administration or Information Management (desirable).
Benefits

We offer a range of benefits to support your career growth and wellbeing, including:

  • Competitive salary and salary continuance;
  • Generous leave benefits, including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave;
  • Career progression opportunities underpinned by our exciting pipeline of work;
  • Learning and development opportunities, including emerging talent programs and technical training;
  • Inclusion, diversity, and equity initiatives to foster a more inclusive culture;
  • Flexible working arrangements to suit your needs.


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