Information Management Specialist
21 hours ago
We transform lives with everything we do at John Holland. Our purpose is to make a positive impact on the people and communities we serve.
Competitive Remuneration Package$80,000 - $110,000 per annum, depending on experience.
Job DescriptionAs a Document Controller, you will play a crucial role in ensuring the smooth management of project documents. Your responsibilities will include:
- Receiving, storing, retrieving, and circulating documents in accordance with project requirements;
- Reviewing and coordinating document submissions to ensure compliance with project document formats and requirements;
- Implementing workflows and collating, issuing, and receiving documents as required;
- Planning and recording document flow to and from all necessary parties;
- Recording issues and tracking the location of control documents and drawings;
- Issuing letters and receipts concerning documents in circulation;
- Maintaining current versions of all documents subject to revision and ensuring current versions are issued to required project parties;
- Cordinating storage and archiving of project and organizational records;
- Coaching other John Holland employees on records management systems, procedures, and processes;
- Ensuring documents are managed in strict confidentiality.
To be successful in this role, you will have:
- Proven experience as a Document Controller or similar role, with additional experience in administrative duties, preferably within the construction industry;
- Proficient with document control and procurement software, as well as Microsoft Office Suite;
- Understanding of the tender and procurement processes within the construction industry;
- Excellent organisational skills with a keen attention to detail;
- Tertiary qualifications in Business Administration or Information Management (desirable).
We offer a range of benefits to support your career growth and wellbeing, including:
- Competitive salary and salary continuance;
- Generous leave benefits, including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave;
- Career progression opportunities underpinned by our exciting pipeline of work;
- Learning and development opportunities, including emerging talent programs and technical training;
- Inclusion, diversity, and equity initiatives to foster a more inclusive culture;
- Flexible working arrangements to suit your needs.
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