Administrative Assistant

2 weeks ago

Brisbane, Queensland, Australia beBeeAdministration Full time $79,705 - $89,416
Project Support Officer

This role is an integral part of our Major Projects & Planning team, collaborating closely with Development Managers, Project Managers, Engineers, and other stakeholders.

The Project Support Officer provides administrative support to the day-to-day operations of our projects under general direction.

Key Responsibilities:

  • Offer comprehensive administrative assistance to the Major Projects & Planning team, including calendar management, meeting coordination, minute taking, correspondence handling, records management, and process improvement.
  • Manage procurement and financial transactions using our finance systems, including processing purchase orders, invoices, and payment requests.
  • Support the development and maintenance of financial tools for project budgeting and expenditure tracking, including forecasting and reporting.
  • Maintain accurate project records and documentation in collaboration with the Senior Development Manager.
  • Contribute to procurement activities by assisting with the setup and monitoring of tenders via our Vendor Panel system.
  • Assist with day-to-day project activities such as data entry, document preparation, report formatting, and presentation creation.
  • Update online content, including SharePoint and web pages, while identifying opportunities for efficiency improvements.
  • Provide guidance on standard policies and procedures, and contribute to the development of new practices to support effective project delivery.

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