Office Receptionist and Administrative Support

1 week ago


Brisbane, Queensland, Australia Woodforde Group Full time

Position Overview

The role of Receptionist and Administrator is essential in ensuring smooth operations within the organization. This position involves managing front desk activities and providing administrative support across various departments.

Key Responsibilities

  • Serve as the primary point of contact for all visitors and callers.
  • Handle incoming communications with professionalism and courtesy.
  • Conduct basic site inductions for visitors and contractors.
  • Oversee the management of mail and courier services.
  • Maintain inventory of office supplies and first aid kits.
  • Assist in coordinating facilities maintenance and liaising with contractors.
  • Support the finance team with vendor management and invoice processing.
  • Ensure cleanliness and organization of the reception area and common spaces.
  • Facilitate employee onboarding processes, including security access and uniform orders.
  • Manage scheduling and documentation for the workshop.
  • Provide administrative assistance in HR functions, including training record management.
  • Help organize employee events and activities.
  • Perform additional administrative tasks as required by other departments.

Work Environment

This position requires a physical presence on-site for five days a week, with a standard working day of 7.5 hours. The role commences at either 8:00 AM or 8:30 AM.

Candidate Profile

The ideal candidate will be a friendly and professional individual, capable of thriving in both blue-collar and white-collar environments. Reliability, a calm demeanor, and a good sense of humor are essential traits.

Experience in administrative roles and customer service is crucial, with a preference for candidates who have worked in service or workshop settings, particularly in aviation.

Comfort with a workshop environment is necessary, as the role involves moving throughout the facility and adhering to safety protocols, including wearing appropriate footwear and personal protective equipment.

A qualification such as Certificate III in Business or higher is advantageous.

Company Culture

Woodforde Group values diversity and inclusivity, fostering a supportive work environment that emphasizes respect and open communication. The organization is committed to providing opportunities for career growth and development.



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