Practice Executive

3 weeks ago

Melbourne, Victoria, Australia Allens Operations Pty Ltd Full time
About the Role

We are seeking a highly skilled and experienced Practice Executive to join our Practice Support team in Melbourne. As a key member of our team, you will provide high-quality business support to our Partners and senior legal operatives, ensuring the smooth operation of our practice.

Key Responsibilities
  • Provide administrative support to senior operatives, including financial support, diary management, expense management, document management, and Learning Management System (LMS) administration.
  • Manage administrative client requirements to ensure consistent client service delivery across matter teams.
  • Understand and interpret data to support partners with practice management, including commercial drivers and client knowledge.
  • Manage all administrative duties associated with the financials of a matter, including billing, e-billing audits, tracking of non-dispatched bills, missing timesheets, cost estimates, and reporting.
  • Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.
  • Provide guidance to others and be a source of information on drafting, producing documents, and practice management process and procedures.
About You

We are looking for an experienced and skilled individual who has:

  • Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting, or other professional services firms).
  • Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents, and slide packs quickly and accurately.
  • Strong organisation skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
  • A high degree of initiative, proactivity, and problem-solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
  • Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.
  • A desire to learn, grow, network, and mentor others.
What We Offer

We offer a range of benefits, including:

  • Market competitive fixed remuneration and generous incentive plan.
  • Salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers, health and travel insurance, and charity matched funding program.
  • Fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program, and wellbeing coaching.
  • Hybrid and flexible working arrangements, equipment to support working from home, and ability to purchase additional annual leave.
  • Enhanced, inclusive, and flexible parental leave policy, and high-quality executive coaching to support the transition.
  • Team-based recognition, contribution-based recognition activities, and annual Allens Values Awards.
How to Apply

If you are a motivated and experienced individual who is passionate about delivering exceptional business support, please click "apply now" to submit your application. Alternatively, for a confidential discussion, please contact Mikaela Downie, Talent Acquisition Executive, on +61 2 9230 4248. We encourage applicants from all backgrounds and look forward to hearing from you.

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