Practice Manager
3 weeks ago
About the Role
We are seeking a highly skilled and experienced Practice Executive to join our team at Allens Operations Pty Ltd. As a Practice Executive, you will play a key role in supporting our Partners and senior legal operatives in our Melbourne office.
Key Responsibilities
- Provide high-quality, proactive business support to our Partners and senior legal operatives, including financial support, diary management, expense management, document management, and Learning Management System (LMS) administration.
- Understand and manage administrative client requirements to ensure consistent client service delivery across matter teams.
- Understand the commercial drivers of a legal practice, interpret data, and apply client knowledge when supporting Partners with practice management.
- Manage all administrative duties associated with the financials of a matter, including billing, e-billing audits, tracking of non-dispatched bills, missing timesheets, cost estimates, and reporting.
- Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.
- Provide guidance to others and be a source of information on drafting, producing documents, and practice management process and procedures.
About You
We are looking for an experienced and skilled individual who has:
- Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting, or other professional services firms).
- Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents, and slide packs quickly and accurately.
- Strong organisation skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
- A high degree of initiative, proactivity, and problem-solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
- Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.
- A desire to learn, grow, network, and mentor others.
What We Offer
At Allens Operations Pty Ltd, we offer a range of benefits and opportunities for growth and development, including:
- Market-competitive fixed remuneration and generous incentive plan.
- Salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers, health and travel insurance, and charity matched funding program.
- Fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program, and regular wellbeing sessions with our in-house consulting Psychologist.
- Hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
- Ability to purchase additional annual leave, access to an enhanced, inclusive, and flexible parental leave policy, and high-quality executive coaching to support the transition.
- Team-based recognition, including social activities and contribution-based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.
How to Apply
If you are a motivated and experienced individual who is passionate about delivering exceptional support to our Partners and senior legal operatives, please click "apply now" to submit your application. Alternatively, for a confidential discussion, please contact Mikaela Downie, Talent Acquisition Executive, at Allens Operations Pty Ltd.
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