Accounts Payment Manager

3 days ago

Canberra, ACT, Australia beBeeAccounts Full time $75,000 - $80,000
Job Description

The Accounts Payable Officer plays a vital role in ensuring seamless and accurate processing of supplier invoices and payments across multiple entities.

This includes efficiently managing a high volume of supplier invoices, matching invoices with purchase orders and goods received notes where applicable, obtaining necessary approvals before processing invoices using workflows, performing daily AP processing and recording for all entities, conducting data entry and system maintenance in Xero, reconciling supplier statements and resolving discrepancies promptly, maintaining accurate and up-to-date accounts payable records, and providing monthly reporting support to the finance manager.

Key Responsibilities:
  • Process supplier invoices accurately and timely across all entities
  • Match invoices with purchase orders and goods received notes where applicable
  • Obtain approvals before processing invoices using workflows
  • Perform daily AP processing and recording for all entities
  • Conduct data entry and system maintenance in Xero
  • Reconcile supplier statements and resolve discrepancies promptly
  • Maintain accurate and up-to-date accounts payable records
  • Assist with month-end closing procedures, including AP reconciliations and reporting
Stakeholder Management:
  • Liaise with suppliers regarding payment status, discrepancies, and queries
  • Manage new supplier onboarding processes
  • Provide store operations financial support as required
Team Leadership & Process Improvement:
  • Manage and coordinate offshore staff
  • Oversee offshore team's processing of retail store inventory invoices, rent invoices, and supplier reconciliations
  • Triage incoming AP issues and allocate resources effectively
  • Identify process gaps, implementing refinements and improvements
Additional Duties:
  • Support audits and provide necessary documentation as required
  • Perform other duties as required by the finance manager, within the scope and capabilities of the role
Requirements:

Strong attention to detail, time management skills, effective communication with stakeholders, and ability to manage and coordinate with offshore accounts payable team are essential requirements. Previous experience in an accounts payable role within a high-volume environment and advanced proficiency in Microsoft Excel are also required.

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