Accounts Payable Officer

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Position Title:Accounts Payable Officer
Reports To:Finance Manager
Location:Canberra, Australia (Onsite)
Employment Type:3-4 days a week, depending on proficiency
Remuneration:75K - 80K + Super
Key Stakeholders:Middle Management, Procurement/Purchasing Teams, Suppliers and Vendors, Offshore AP Agents
Company Description
Elite Supplements Australia is a leading retailer of health and sports nutrition products, providing high-quality supplements to support fitness enthusiasts and athletes.
With a strong presence across Australia, we are committed to delivering excellent customer service, expert advice, and premium products.
Our operations involve high-volume transactions across multiple entities, ensuring a fast-paced and dynamic work environment.
Role Description
The Accounts Payable Officer is responsible for ensuring the efficient and accurate processing of supplier invoices and payments across three operating entities.
This role involves handling a high volume of transactions, with two of the entities being inventory-related, including specialised inventory invoice processing.
The position requires strong attention to detail, time management skills, effective communication with stakeholders, and the ability to manage and coordinate with our offshore accounts payable team.
Key Responsibilities:
Transaction Processing & Account Maintenance
Process a high volume of supplier invoices accurately and timely across all entities
Match invoices with purchase orders and goods received notes where applicable
Obtain appropriate approvals before processing invoices using Approval Max workflows
Perform daily AP processing and recording for all entities
Conduct data entry and system maintenance in Xero
Reconcile supplier statements and resolve discrepancies promptly
Maintain accurate and up-to-date accounts payable records
Assist with month-end closing procedures, including AP reconciliations and reporting
Provide monthly reporting support to the Finance Manager
Stakeholder Management
Liaise with suppliers regarding payment status, discrepancies, and queries
Manage new supplier onboarding processes
Provide store operations financial support as required
Team Leadership & Process Improvement
Manage and coordinate 2 outsourced and offshore staff
Oversee offshore team's processing of retail store inventory invoices, rent invoices, and supplier reconciliations
Triage incoming AP issues and allocate resources effectively
Identify process and operational gaps, implementing refinements and improvements
Collaborate with internal teams including Operations (for inventory-related transactions) and Finance
Additional Duties
Support audits and provide necessary documentation as required
Perform other duties as required by the Finance Manager, within the scope and capabilities of the role
Skills & Experience:
Previous experience in an accounts payable role within a high-volume environment
Strong attention to detail and accuracy in data entry and financial records
Excellent communication skills, both written and verbal
Ability to prioritise tasks and meet deadlines in a fast-paced setting
Advanced proficiency in Microsoft Excel
Experience managing or coordinating with remote/offshore teams
Demonstrated ability to identify and resolve process inefficiencies
Experience withDext and Approval Maxsoftware platforms
Experience with inventory-related accounts payable processes
Previous experience in retail or FMCG environments
Understanding of multi-entity accounting structures
Leadership & Coordination: Effectively manages offshore team members and coordinates workflow distribution
Process Improvement: Proactively identifies operational gaps and implements solutions
Time Management: Handles high volumes of transactions efficiently while maintaining accuracy
Attention to Detail: Ensures precision in financial data and reconciliations
Problem-Solving: Identifies and resolves supplier discrepancies and process issues effectively
Teamwork: Works collaboratively with internal and external stakeholders across multiple time zones
Triage Skills: Ability to assess priority levels and allocate resources accordingly
Performance Measures
Accuracy and timeliness of invoice processing and payments across all entities
Effectiveness in resolving supplier queries and discrepancies
Success in managing and optimising offshore team performance
Number of process improvements implemented and their impact
Compliance with company policies and accounting procedures
Reporting & Compliance
Ensure compliance with company financial policies and procedures
Adhere to internal controls and reporting requirements
Support internal and external audits
Maintain appropriate documentation and audit trails in Xero
Organisational Structure
The Accounts Payable Officer works within a collaborative finance structure:
Direct report to Finance Manager (Brooke Lance)
Manages/coordinates 2 offshore AP agents (Powerhouse team members)
Works alongside Powerhouse Team Lead (Argie Wenceslao) for offshore coordination
Key Contacts:
Internal
Finance Manager and Finance Team
Operations Teams (for inventory-related transactions)
Middle Management
Procurement/Purchasing Teams
Store Operations Teams
Leadership Team
External
Suppliers and Vendors
Offshore AP Agents (Powerhouse Team)
External auditors (as required)
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Accounting/Auditing and Finance
Industries
Retail
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Canberra, Australian Capital Territory, Australia 22 hours ago
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