Administrative Support Specialist
2 days ago
This role involves providing comprehensive administrative support to the organization's Mandatory Training program. The ideal candidate will ensure smooth operations and accurate tracking of employee learning activities.
Key Responsibilities- Manage data entry and maintenance of completed training records provided by educators and trainers across the campus, ensuring timely and accurate updates within the learning management system.
- Efficiently handle large volumes of training data, maintaining data integrity and compliance with hospital accreditation standards.
- Identify and resolve discrepancies or errors in training records promptly to maintain system accuracy.
- Act as the primary point of contact for internal staff inquiries related to mandatory training reporting, providing timely and clear responses.
- Generate and deliver ad hoc reports to management, providing insights into training completion rates, compliance status, and competency achievement.
- Extensive administrative experience.
- Intermediate to advanced proficiency in Microsoft Office applications, including mail merge, creating reports in excel and document formatting.
- Advanced expertise in Excel is preferred.
- Experience with Learning Management System (LMS) desirable.
- Excellent communication skills.
- Ability to determine workload, prioritise competing demands to meet deadlines.
A focus on wellbeing initiatives, confidential employee counselling, healthy work/life balance encouraged, ability to join Fitness Passport, salary packaging, a range of educational services, simulation training, learning & development, research & projects, ward based education and training.
Working at St Vincent'sWe are a leading teaching, research and tertiary health service. Our core aim is to improve the patient experience through better access, superior outcomes and a more efficient and responsive health service.
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