Project Coordinator

2 weeks ago

Sydney, New South Wales, Australia beBeeproject Full time $100,000 - $150,000
Project Coordinator

Our company is seeking a skilled Project Coordinator to oversee the successful delivery of projects across NSW. Reporting directly to the General Manager, this role involves full project lifecycle management - from contract administration to site execution and final handover.

This is an entry-level position that requires 1–3 years experience in a construction support, project coordinator, or junior PM role. The ideal candidate will have a strong understanding of contract administration and project finance.

The responsibilities of this role include:

  • Contract & Project Management
    • Lead weekly supervisor meetings and coordinate project updates
    • Prepare and submit contract variations, monthly progress claims, and supplier purchase orders
    • Conduct and document site inspections
    • Manage subcontractor agreements including Schedule of Rates and lump sum quotes
  • Accounts Payable & Receivable
    • Approve invoices via cloud-based accounting software and reconcile with POs
    • Weekly review of project expenditure (labour and materials)
    • Prepare and submit claims for payment
    • Monitor outstanding payments and report overdue accounts
    • Maintain the Retention Register
  • Quality Assurance
    • Manage cloud-based Quality Management System (QMS) and submit checklists
    • Ensure QMS updates align with project progress
  • Project Execution
    • Provide technical expertise on waterproofing and coatings
    • Ensure delivery meets productivity targets and material usage goals
    • Allocate and manage on-site human resources
    • Coordinate with clients and suppliers
    • Communicate project objectives and update summaries for the team
    • Troubleshoot delays and productivity concerns
    • Prepare monthly Profit & Loss reports using cloud accounting data
    • Coordinate supplier inspections
  • Post-Completion
    • Manage defect rectification works in liaison with clients and suppliers
    • Prepare Final Account documents including DOR and Retention Release

The ideal candidate will also possess excellent written and verbal communication skills, proficiency in cloud-based project and accounting software, ability to manage teams and coordinate across departments, and strong time management and problem-solving skills.

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