Administrative Support Specialist

2 months ago

Brisbane, Queensland, Australia Talent Focus Full time
About the Role

Talent Focus is seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive support to our staff and ensure smooth office operations.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to staff, attend meetings to take minutes and update agendas, and schedule appointments.
  • Document Management: Format and update documents, manage document control and registers, create documents from templates, and file documents accurately.
  • Procurement and Orders: Create purchase orders, monitor the procurement inbox, handle supply orders, and update the Live Orders Smartsheet.
  • Travel and Logistics: Assist with travel arrangements, organize staff visas, coordinate swipe card setup, and manage site passes.
  • System and License Updates: Set up jobs and tasks in Microsoft Planner, create and update Smartsheet documents, and update licenses and insurances in client portals.
  • Office Maintenance: Order office and kitchen supplies, maintain the kitchen, including cleaning the coffee machine and managing the dishwasher, and check mail regularly.
  • Staff Support: Organize staff inductions and manage the operations calendar.
  • HR/People & Culture: Assist with HR-related tasks and support the development of a positive company culture.
About You

You are a trustworthy and reliable professional with a passion for providing exceptional administrative support. Ideally, you come with a relevant background and a proven track record in an administrative role.

  • Proven experience in an administrative role.
  • Proficiency in Microsoft Office Suite.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Attention to detail and problem-solving skills.
  • Familiarity with Smartsheet and procurement processes is a plus.
  • The ability to work independently with minimal supervision and collaborate effectively within a team.
What's on Offer
  • A long-term assignment with a reputable company.
  • An attractive rate of pay.
  • The opportunity to work with a leading industry player.
  • A chance to be part of a fantastic company culture.

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