Ministerial and Public Service Professional
4 days ago
The Ministerial and Parliamentary Officer role contributes to the coordination and management of services for the Minister.
You will work in a well-supported team and see firsthand how your work makes a positive contribution to stakeholders.
As a Ministerial and Parliamentary Officer, you will provide professional and approachable assistance and services to a range of stakeholders and team members.
You will exercise discretion and judgement, contribute to the improvement of guidelines, and provide advice.
Key Responsibilities:
- Process and manage ministerial correspondence
- Assist with enquiries from external agencies and stakeholders
- Exercise discretion and judgement
- Contribute to the improvement of guidelines and provide advice
- Co-ordinate briefs and information requests
- Contribute to a culture aligned with values
Additional Responsibilities:
- May include some or all of the following:
- Assist with the management of administration and maintenance of Parliamentary Document Management System tenant including helpdesk service
- Assist with the management of Ministerial and Executive correspondence
- Engage with stakeholders around the handling of ministerial items
- Assist with the management of time-critical ministerial reporting
- Assist with management of the Question Time briefs process and Questions on Notice
- Assist with the coordination the Agency's appearance at Senate Estimates hearings and Committee Inquiries
- Assist with the coordination of briefs and information requests for the Minister
- Undertake quality assurance processes for ministerial correspondence and briefs including courier duties
- Undertake planning and implementation of small-scale projects in the team
- Work with team leadership when implementing and consolidating new or changed processes
Enjoy working as part of a dynamic team
Attention to detail and sound working knowledge of ministerial and parliamentary processes or ability to develop these skills quickly
Experience in coordinating ministerial and parliamentary material on PDMS and/or the Digital First System is highly desirable
Ability to work under limited direction, exercise sound judgement and identify matters requiring escalation
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