Capital Projects Coordinator Position

6 days ago

Gold Coast, Queensland, Australia beBeeProjectAdministrator Full time $80,000 - $120,000
Project Administrator Opportunity

This pivotal role involves providing high-level administrative support to ensure the successful delivery of our Capital Works projects.

  • Collaborate with the team under the supervision of a line manager or National Capital Works Manager.
  • Assist with project delivery and completion during periods of high workloads or absence, and tasks associated with these.
  • Under direction of a line manager or National Capital Works Manager, assist in maintaining and evolving the Capital Works Programs reporting framework for respective projects.
  • Consult and work with relevant Project Managers for clarity of project progression and update respective weekly, monthly, quarterly reporting.
  • Maintain and monitor Capital Works management plans, program tools, and develop a range of other guides to improve and maintain the successful completion of all capital work programs/projects.
  • Update and communicate with internal customers on the status of works as required.
  • Liaise with landlords to supply respective information ensuring consent of works.
  • Liaise with local councils when required for compliance and site information.
  • Consult various databases including the Lease database to clarify information including Tenant/Landlord responsibility for works requested.
  • Develop and foster internal customer relationships with Facilities, Operations (Centre, Area, and Regional Managers), Legal, Quality, and Risk (Quality Audit and Compliance, Legal), Finance (Commercial Review and Finance) and others as required.
  • Support Project managers in respective budget management to ensure expenditure on individual projects is kept within scope.
  • Generate and present regular reports as requested and review of Capital Works finances, contracts, expenditures, and purchases.

A minimum of 3 years' experience in a project administration or support role is required. Relevant qualifications and current Open Driver's Licence are also essential.

  • Exceptional communication skills are a must.
  • High level of proficiency with Microsoft Suite, especially Excel and Sharepoint document control.
  • Demonstrates professionalism and ability to maintain confidentiality.
  • Ability to work across multiple projects and prioritise work effectively.
  • Demonstrated ability in problem-solving and decision-making.
  • Hold a valid working with children check or willingness to obtain upon commencement.
Benefits at Our Organisation
  • Competitive salary package.
  • Flexible working conditions with hybrid arrangements.
  • Access a discount on early education and childcare fees at affiliated centres.
  • Exclusive access to our rewards program with benefits across various retailers.

Our recruitment process involves several checks including psychometric testing which will be discussed during the initial stage of the recruitment process.

Verification of qualifications and right-to-work status may also be required.

Please note that the advertising closing date is indicative only. We reserve the right to close the advertisement before this date is reached.

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