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Administrative Coordinator

1 month ago

North Altona, Victoria, Australia AutoCareers Full time
About Us

Cox Automotive Australia is a subsidiary of Cox Automotive US, the world's largest automotive services and technology provider. Our local team of almost 600 team members work with automotive manufacturers, as well as an array of automotive dealers and with the corporate and government fleet sector. Our brands in Australia & New Zealand include Manheim Auctions (passenger, industrial and salvage), Kelley Blue Book, Sell My Car, and digital retailing solutions including LeadDriver and Xtime.

Our parent company has ~30,000 team members on five continents and a family of trusted brands that operate across the globe. Cox Automotive is a subsidiary of Cox Enterprises Inc, a privately-owned, Atlanta-based company with $22 billion in annual revenue working in automotive, media and clean tech.

The Role

In this role, you will provide administrative support and coordinate administrative activities relating to the National Transport division. Apart from often being the first point of contact for all transport-related queries, you will ensure transportation requests are actioned and disseminated on the basis of origin and destination, and that the vehicle is transported to its selling location where the net financial return is an advantage to the seller and Cox Automotive Australia.

Responsibilities
  • Review transport orders to ensure all data is accurate and up-to-date
  • Support internal and external stakeholders with transport queries (pick-up, delivery, etc)
  • Negotiate transport costs, create transport requests and purchase orders, and review invoices
  • Follow up existing transport bookings to ensure the collection and delivery dates are on schedule
Requirements
  • Proven experience in a fast-paced administration role
  • Excellent customer service skills
  • Strong written, verbal, and organisational skills
  • Intermediate knowledge of Microsoft Excel
  • SAP experience would be beneficial
  • A positive and proactive attitude, and be a team player
  • Experience within Automotive/Transport would be beneficial, as would a passion for the industry, although not essential
What We Offer
  • We are officially certified as a Great Place to Work
  • We offer on-the-job training to ensure you are successful in the role and other training and development opportunities
  • Our benefits include Birthday Leave, Volunteering Leave, Service Awards, access to a Reward and Recognition platform, and more
  • Employee Assistance Program (EAP) – a professional service that is voluntary, confidential, and free of charge to all team members and their immediate family members and dependents 24/7