Project Coordinator

2 weeks ago

Melbourne, Victoria, Australia Hume City Council Full time
About the Role

We are seeking a highly skilled and experienced Project Coordinator to join our Major Projects & Precinct team at Hume City Council. As a key member of our team, you will be responsible for leading a team of project managers through the project development phase, procurement, and construction, ensuring the successful delivery of high-value, complex infrastructure projects within the municipality.

Key Responsibilities
  • Project Delivery: Ensure relevant delivery targets for the team are consistently met, through successful delivery of capital projects and programs within the team's portfolio, which includes team's budgets.
  • Team Management: Appropriate management of team's activities, which may include risks, costs, consultation, coordination, contract administration, reporting, and other activities associated with delivery of their portfolio of projects, in accordance with industry best practice and compliance requirements.
  • Risk Management: Ensure there are systems & processes in place to ensure protection of Council's interests, risks, and best value, at all times, within the team's operations.
  • Portfolio Management: Effectively apply appropriate 'portfolio' management thinking to ensure team's portfolio targets are met.
  • Culture and Communication: Implement a culture of 'customer first' within the team that aligns with organisational goals & strategies. Effectively communicate with stakeholders, including team members, project sponsors, and external partners.
  • Procurement and Contract Administration: With deep understanding of procurement requirements, develop and implement appropriate procurement strategies that will deliver the team's capital targets in the most efficient manner. Ensure systems and processes are in place to ensure appropriate & best practice contract administration is carried out.
  • Documentation and Governance: Accountable for high-quality documentation of all tenders (including quotation) and associated contracts for projects & programs delivered by the team. Ensure there is appropriate project (or program) governance implemented for all projects (or programs) delivered by the team.
  • Quality and Compliance: Ensure there are systems and processes in place to ensure quality and compliance with relevant regulatory requirements and laws for the team's activities.
  • Stakeholder Engagement: Ensure there is an effective strategic and operational link with relevant departments within Council and assist with the development and implementation of Council Plan objectives, as directed.
  • Team Performance and Development: Management of the people in the team, which as a minimum includes management of performance, well-being, and professional development of team members.
Requirements
  • Tertiary qualifications in engineering, building, project management, or equivalent with extensive experience in the project management and delivery of infrastructure works projects.
  • Demonstrate extensive experience in consistently leading a high-performing multi-disciplinary team through complex and sensitive situations.
  • Substantial experience in successfully managing a substantial portfolio of infrastructure projects ($10m+) within budget and in a timely manner.
  • Advanced level of communication & negotiation skills, including written, verbal, presentation skills & report writing.
  • Experience and demonstrate understanding of Local Government processes (or similar), operating environment, and governance.
  • Proven success in implementing process improvement and management of risks, especially in local government capital delivery context.
  • Experience in people management and in establishing & maintaining a positive, high-performing culture within a team.
  • Current driver's licence.
About Hume City Council

Hume City Council is a leader in local government, committed to creating an inclusive and collaborative work environment that is guided by our values:

We're Better, Every Day: We give things a go and value progress over perfection. We have permission to go for it and are expected to reflect and learn.

We're In It Together: At Hume, everyone matters. We welcome and include all. Respect and safety are expected.

We Show Up: We empower and trust others and own our work. We rise to the challenges and are expected to do what we say we will.

All for Hume: We strive to achieve our best for the Hume Community. We are proud and passionate about working towards better outcomes and expect they are at the centre of everything we do.

We offer a competitive salary package, professional development opportunities, and a supportive work environment.

A child safe organisation and an equal opportunity employer. Council encourages people of all ages, people with disability, Aboriginal and Torres Strait Islander people, and people from culturally diverse backgrounds to apply.

All candidates will be required to undertake background and probity checks, including Reference Checks, Working with Children Check, and a Criminal Record Check.

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