Administrative Coordinator

2 months ago

Melbourne, Victoria, Australia Integrated Project Services Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Integrated Project Services. As an Administrative Coordinator, you will play a vital role in supporting our business operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Provide administrative support to our project managers and regional leaders, including maintaining databases, filing systems, and reports.
  • Assist with travel organization, expense management, and contract preparation.
  • Support marketing efforts by creating and maintaining marketing materials and databases.
  • Participate in project meetings, document protocols, and track action items.
  • Represent the company in client interactions and exhibit fiscal responsibility in all tasks.
  • Complete assigned project work accurately and on time.
  • Organize office events and handle timesheets, expense reports, and general ordering.
Requirements
  • 3+ years of general business or administrative experience, preferably in an Engineering, Architectural, or Pharmaceutical setting.
  • Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.
About Us

Integrated Project Services is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. We provide consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products.

We are proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law.

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