Payroll Coordinator Role

1 week ago

Perth, Western Australia beBeeAdmin Full time $35,000 - $40,000
Job Title:

A detail-oriented and reliable Payroll Support Officer will assist the Senior Payroll Officer in performing critical payroll-related administrative functions.

This role involves handling time-sensitive and confidential data, monitoring placement and timesheet approvals, coordinating invoices, and managing inquiries through Astute Payroll and other integrated platforms.

  • Key Responsibilities:
  • Payroll Administration & Data Entry
  • • Accurately perform data entry for payroll processing
  • • Track and follow up on placement approvals and ensure timely documentation
  • • Monitor outstanding timesheets and assist in timely payroll finalization
  • Payroll Inbox & Inquiry Handling
  • • Manage the payroll inbox and respond to inquiries professionally and promptly
  • • Investigate and resolve discrepancies in payroll transactions
  • • Collaborate with internal teams for smooth and compliant payroll processing
  • Systems & Tools Usage
  • • Utilize Astute Payroll effectively for candidate setup, payroll management, and rate card/rule group configuration
  • • Experience with tools such as JobAdder, Loxo, Bullhorn, MYOB, or Xero is an advantage
  • • Support document organization and maintain accurate records across platforms
  • Invoicing & PO Management
  • • Assist in generating both system-based and manual invoices
  • • Manage invoice discrepancies and purchase order tracking
  • Reporting & Coordination
  • • Work with offshore resources to automate and distribute reports to clients
  • • Help streamline reporting workflows and maintain compliance with payroll requirements
Required Skills:

College graduate of any 4-year course

1–3 years of experience in payroll administration or HR support

Must have experience using Astute Payroll by Deel

Familiarity with JobAdder, Deputy, Bullhorn, Loxo, MYOB, or Xero is a plus

Excellent organizational and data entry skills

Strong written and verbal English communication skills

Ability to manage multiple tasks while maintaining a high level of accuracy

High degree of confidentiality and professionalism

Proactive problem-solver with a focus on continuous improvement

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