Administrative Support Lead

5 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000
Administrative Support Lead

As an Administrative Support Lead, you will oversee the day-to-day management of our Administration Team, ensuring seamless operations and exceptional support to senior executives and managers. This role is perfect for a seasoned professional with experience in office management and team leadership.

Key Responsibilities:

  • Manage the Administration function, including supervision of five direct reports
  • Coordinate event planning, including seminars and meetings
  • Oversee records management, archiving, and offsite storage
  • Arrange international and domestic travel, including accommodations, flights, and car hire
  • Coordinate catering and contractor management for internal and external events
  • Provide backup support to the Administration team, including executive and clinical assistance

Requirements:

  • At least 3 years' experience in office management, including team leadership
  • Tertiary studies in Business Administration or relevant qualification
  • Proven ability to develop and manage information systems and office processes for maximum efficiency
  • Advanced skills in Microsoft Office suite and other office-based computer packages
  • Experience leading, motivating, and managing teams
  • Excellent communication skills, including relationship-building with diverse stakeholders
  • Sound knowledge of budgeting and cost control principles
  • Previous experience working in research centers, general practice, or not-for-profit organizations
  • Proficiency in front desk and patient management systems, HPOS services, PRODA, and Medicare

Benefits:

  • Competitive salary packaging options
  • State-of-the-art facilities
  • Stimulating work environment focused on cutting-edge medical research
  • Collaborative team atmosphere
  • Ongoing learning and development opportunities

Why Join Us?

We are a world-renowned heart research facility dedicated to finding cures for cardiovascular disease. Our mission-driven organization values diversity, inclusivity, and flexible working arrangements. We encourage applications from Aboriginal and Torres Strait Islander people, individuals with diverse educational backgrounds, and those with disabilities.

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