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Office Coordinator
2 months ago
Chubb is a world leader in insurance, with operations in 54 countries and territories. We are seeking a highly organized and detail-oriented Office Coordinator to join our team.
Your Role
The primary purpose of this role is to provide administrative support to our office, ensuring a smooth and efficient work environment. This includes greeting and directing visitors, responding to internal calls, and maintaining the front of house area to project a professional image.
Your Responsibilities:
- Greet and direct visitors, including applicants, brokers, and office personnel, in a professional manner.
- Respond to internal calls and ensure timely communication with colleagues.
- Maintain the front of house area, including the reception area, meeting rooms, and kitchen facilities.
- Book meeting rooms and conference facilities, including ordering catering and providing refreshments.
- Organize meeting rooms for interviews and external meetings, ensuring they are cleared and tidied promptly.
- Assist the Office Manager with office events, including setting up and packing down meeting room furniture.
- Open and distribute incoming mail on a daily basis.
- Notify employees of deliveries and packages available for collection at reception.
- Maintain a clean and tidy environment, including the kitchens, meeting rooms, and stationery room.
- Ensure stationery, office, and kitchen supplies are stocked and ordered when necessary.
- Log with vendors any repairs and service of office equipment.
- Distribute fruit and newspapers daily.
- Proactively manage the archiving and retrieving of files to/from offsite storage.
- Organize stationery packages for new starters and clean and prepare their desks.
- Perform other ad hoc duties in support of the Office Manager, National Office Manager, and Head of Operations, A&NZ.
- Ensure the workplace is safe and without risk to health by proactively escalating any hazards identified.
Requirements:
- At least 24 months previous experience in a similar role, preferably in a business with multiple offices or sites.
- Ability to communicate effectively and professionally with all levels of staff, management, internal and external clients.
- Ability to work well in a corporate environment, maintaining and enhancing the Chubb Corporate Style.
- High level of attention to detail and accuracy.
- Excellent customer service ethic.
- Action-oriented, with the ability to multi-task.
- Proficient in Microsoft Office suite.
Chubb is committed to equal employment and celebrates individual differences by creating a workplace environment in which everyone feels welcomed, respected, and valued. We offer a dynamic and agile environment where continuous development is encouraged throughout your career, both locally and globally. Some additional benefits include a flexible working approach, education assistance, dress for your day every Friday, promotion of health and wellbeing, and the option to enrol into the Chubb Limited discounted stock purchasing scheme.
