Chief Administrative Support Specialist

1 week ago

Sydney, New South Wales, Australia beBeeExecutive Full time $85,000 - $100,000
Job Overview

This position offers a unique opportunity to serve as the chief administrative support for senior executives, particularly the CEO. The role requires exceptional organisational skills, discretion, and the ability to juggle multiple priorities in a fast-paced environment.

The ideal candidate will possess a high level of proficiency in Microsoft Office Suite and excellent interpersonal and communication skills. Experience as an Executive Assistant to senior executives is highly desirable.

This is a 12-month parental leave cover, with a view to start mid August 2025.

Responsibilities
  • Manage the CEO's dynamic calendar, prioritise appointments, act as a key liaison with stakeholders, and handle confidential information with discretion.
  • Provide calendar and expense support to senior executives, coordinate logistics for executive offsites, and assist with travel arrangements and onboarding for new team members.
  • Prepare materials and track follow-ups for meetings, support internal events such as All Hands and staff sales, manage logistics for Quarterly Business Reviews (QBRs), and assist with cross-functional project coordination.
  • Organise monthly board meetings, compile and distribute board documents, and serve as the main contact for board-related communications and requests.
Requirements
  • At least 5 years of experience as an Executive Assistant to Senior Executives, preferably including direct support to a CEO.
  • Exceptional interpersonal and communication skills, both written and verbal.
  • Proven ability to operate with a high degree of discretion, sound judgment, and professionalism.
  • Strong proficiency in Microsoft Office Suite.
  • Strong attention to detail and proactive.
  • Highly organised with a proven ability to manage competing priorities and tight deadlines.
  • Calm under pressure, flexible, and solutions oriented.
Benefits

This role offers a unique opportunity to work closely with senior executives and contribute to the success of the organisation. The ideal candidate will be highly motivated, organised, and able to work effectively in a fast-paced environment.

What We're Looking For

We are seeking a highly skilled and experienced Executive Assistant to support our senior executives. If you have a passion for administration, exceptional organisational skills, and a strong ability to work independently, this could be the perfect opportunity for you.

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