Administrative Operations Specialist

1 week ago

NSW Sydney Western Sydney Nepean, Australia beBeeAdministration Full time $80,000 - $100,000
Job Title:

"Administrative Operations Specialist"

The Office Manager role is pivotal in ensuring the smooth functioning of daily business operations. This includes overseeing administrative procedures, supporting internal teams, coordinating communications, managing office systems, and liaising with external stakeholders.

  • Operational & Administrative Management
  • Manage daily administrative functions of the office, including systems, supplies, scheduling, and general coordination.
  • Develop, implement, and maintain office procedures and systems to support operational efficiency.
  • Manage digital filing systems, internal records, client databases, and company documentation in line with privacy and compliance requirements.
  • Support onboarding and offboarding processes for new team members, including workspace setup and internal training coordination.
  • Financial & Resource Coordination
  • Liaise with external accountants and bookkeepers to assist with accounts payable/receivable, payroll coordination, and basic financial reporting.
  • Track and reconcile business expenses, purchase orders, invoices, and petty cash in line with company policies.
  • Assist in preparing budgets and monitoring project expenses where applicable.
  • Client and Stakeholder Support
  • Act as a point of contact for clients, collaborators, and contractors in relation to scheduling, correspondence, and logistics.
  • Support scheduling and coordination of client meetings, workshops, and internal planning sessions.
  • Ensure communication channels remain professional, timely, and responsive across all areas of the business.
  • Team Support & Internal Culture
  • Coordinate staff rosters, team calendars, and meeting agendas.
  • Assist in planning internal events, team days, and learning/development sessions.
  • Support the wellbeing and productivity of the team by creating a positive and organized working environment.
  • Event and Campaign Logistics
  • Provide administrative support for the delivery of events and campaigns, including venue bookings, supplier coordination, and logistics management.
  • Coordinate collateral and equipment needs for client events, including influencer-led initiatives and activations.
  • Compliance and Risk Management
  • Ensure that the business complies with WHS (Work Health & Safety) policies and procedures.
  • Support the documentation of internal policies, procedures, and risk management strategies.
  • Manage office insurance, IT security processes, and contractor agreements in partnership with leadership.

Qualifications & Experience

  • Minimum of 2-3 years' experience in an office management, business administration, or operations coordination role.
  • Relevant qualifications in Business Administration, Management, or a related field such as Business Administration or Accounting.
  • Strong understanding of office systems, software, and technology (including Microsoft Office, Google Workspace, and project management tools like Asana or Monday.com).
  • Excellent written and verbal communication skills.
  • Demonstrated ability to manage competing priorities and meet deadlines under limited supervision.
  • Experience working in small to medium-sized businesses or multi-disciplinary environments.

Skills & Personal Attributes

  • Highly organized, detail-oriented, and proactive.
  • A natural problem-solver who takes initiative and ownership of outcomes.
  • Empathetic communicator with a service-oriented mindset.
  • Values-driven, with an understanding of social impact and community-focused work.
  • Flexible and adaptable to changing priorities and fast-paced work environments.
  • Strong interpersonal skills and ability to work well across diverse teams.

  • Administrator

    2 weeks ago

    Sydney, New South Wales, Australia Bid Operations Full time

    BID Operations, a leading provider of technology, customer services, accounting & operations, and risk & compliance services is seeking a dedicated and talented Administrator to join our team. As the Administrator, you will ensure the smooth running of our business by managing daily administrative tasks and providing support to our team. You will play a...

  • Receptionist And Administration Assistant

    7 days ago

    Sydney, New South Wales, Australia Specialist Practice Full time

    **The Practice**We are a well-established specialist dental practice with a friendly and growing team. Our main office is located in beautiful Camden, in South West Sydney. Our company prides itself on delivering a very high standard of care and building exceptional relationships with our patients.**The Role**The reception and administration officer is a...

  • Administrative Operations Specialist

    2 weeks ago

    Sydney, New South Wales, Australia beBeeSupport Full time $95,000 - $110,000

    Operational Support Specialist We are seeking an exceptional Operational Support Specialist to join our team. In this role, you will be responsible for providing administrative support to ensure the smooth operation of our business.Key Responsibilities:Track compliance engagements and manage timelines to ensure all commitments are met in a timely manner.

  • Administrative Operations Specialist

    1 week ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $38,429 - $86,459

    Job Title: Administrative Operations SpecialistAbout the RoleThis is a key position within our organization, responsible for providing administrative and operational support to ensure the effective functioning of our Corrective Services Industries team.Your Key ResponsibilitiesProvide high-level administrative support, including records management,...

  • Operations Support Specialist

    7 days ago

    NSW - Sydney - Western Sydney & Nepean, Australia beBeeOperational Full time $40,000 - $60,000

    We are seeking a dedicated and enthusiastic Operations Team Member to join our family business. This is a hands-on role that would be ideal for someone who has experience in a trade background and thrives in a fast-paced environment, taking pride in keeping things organized.">Working Hours: Monday to Friday 7am to 3:30pmKey Responsibilities:\

  • Administrative Support Specialist

    1 week ago

    NSW - Sydney - Northern Sydney & Central Coast, Australia beBeeManagement Full time $76,415 - $97,115

    Job Title:Administrative Support SpecialistJob Description:The Administrative Support Specialist will be responsible for managing the day-to-day operations of our office. This includes overseeing administrative functions, coordinating office procedures, and liaising with clients and suppliers.Key Responsibilities:Coordinate office operations, procedures, and...

  • Administrative Operations Specialist

    2 weeks ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $80,000 - $120,000

    Job Title: Administrative Operations SpecialistWe are seeking an experienced and skilled individual to join our Property Management team in Sydney. The successful candidate will play a pivotal role in supporting the NSW business line, coordinating key administrative processes, and maintaining operational effectiveness.Key Responsibilities:Manage financial...

  • Administrative Operations Specialist

    1 week ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $70,000 - $96,000

    Job Summary: We are seeking an experienced Administrative Operations Specialist to enhance operational efficiency and deliver exceptional service to clients and stakeholders.About the Role:Provide administrative support to senior leaders, ensuring seamless coordination across the team.Prepare, review, and refine reports, presentations, and key materials with...

  • Primary Health Organisation Manager

    2 hours ago

    NSW - Sydney - Western Sydney & Nepean, Australia Target Business Services Full time

    Target Business Services Location: Shop 8, 27 Justin Street, Smithfield, NSW, 2164 Salary: $80,000 plus 12% Superannuation Our client, Wijaya Nuclear Medicine Pty Limited is a nationally accredited diagnostic imaging provider dedicated to delivering comprehensive nuclear medicine services to the Greater South-West Sydney community. The practice offers a...

  • Operations Administrator

    2 weeks ago

    Sydney, New South Wales, Australia Roof And Building Service Full time

    **Do you want a varied and interesting role, contributing to interesting projects, while working in a team that prides itself on its culture?****We are seeking a talented Project Administrator to join our brilliant Sydney team.****About the business**:R&BS is a family-owned business who have been operating since 1928. R&BS is Australia's top supplier of...