Administrative Operations Specialist

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $70,000 - $96,000

Job Summary: We are seeking an experienced Administrative Operations Specialist to enhance operational efficiency and deliver exceptional service to clients and stakeholders.

About the Role:

  • Provide administrative support to senior leaders, ensuring seamless coordination across the team.
  • Prepare, review, and refine reports, presentations, and key materials with precision and attention to detail.
  • Schedule, organize, and manage logistics for internal meetings, including preparing agendas, taking notes, and following up on action items.
  • Maintain and organize key documents, files, and data to ensure accessibility and accuracy.
  • Track project milestones, deadlines, and deliverables, supporting the smooth execution of operations-related initiatives.
  • Assist with expense tracking and invoice processing, maintaining accurate financial records for review.
  • Support ad-hoc tasks and special projects as directed, ensuring timely and efficient completion.
  • Contribute to daily operations and provide general administrative support to enhance department efficiency.
  • Participate in process improvement initiatives to streamline workflows and improve the overall client support experience.

Requirements:

  • Advanced proficiency in Google Sheets (formulas, pivot tables, data analysis, etc.) and Google Slides.
  • Strong organizational skills with a keen eye for detail and the ability to prioritize effectively.
  • Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
  • Proven ability to manage multiple tasks simultaneously in a fast-paced environment without sacrificing quality.
  • Experience in data entry, document management, and handling administrative tasks with precision.
  • Able to work independently while also being a collaborative team player.
  • Sound understanding of procedures or systems and the ability to adapt quickly to new processes.
  • A basic understanding and a strong interest in the media industry will be an advantage.

About Us:

We are a leading media group that informs, advocates, and inspires Australians. Our goal is to make a positive impact on our communities through innovative storytelling and exceptional customer service.

Benefits:

  • Access to publications and products from across our network.
  • Health and wellbeing - advice, support, and facilities for healthy minds and bodies.
  • Time off - a range of leave options to support your personal needs and moments that matter in life.
  • Helping you grow - development opportunities and recognition.
  • Financial wellbeing - support on making the most of your money.
  • Perks and discounts - exclusive offers across a range of products and services.
  • Giving back - make a difference to our communities.
  • Workplace inclusion and facilities – engage with your passions through various employee-resource groups and accessibility to multi-faith quiet rooms and parents' rooms.

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