Senior Roster Coordinator

The Roster Officer will play a key role in coordinating the Electronic Monitoring Surveillance Unit staffing rosters in conjunction with the manager and supervisors providing administrative support.

This role operates at a senior level, providing advice and ongoing support to internal and external stakeholders to ensure the capital and infrastructure needs of the organisation are achieved.

• Assist in the development of Rosters to meet operational needs that are in accordance with award provisions and other associated industrial instruments.
• Prepare and generate unit rosters and distribute information to staff on rostering allocations
• Process staffing variations in consultation with relevant managers as appropriate.
• Validate employee timesheets and ensure correct payments consistent with award entitlements.
• Provide information to management regarding roster costs and estimates.
• Review leave entitlements for staff and advise on outstanding balances and excess leave as required.
• Prepare annual leave rosters for staff through collation of staff leave requests and entering into the units leave planning systems
• Respond to staff enquiries related to roster or leave arrangements.
• Ensure leave is approved in accordance with delegations.
• Provide administrative support including input of data to various computer based systems including performing necessary data entry for rosters.
• Provide administrative support for recruitment and selection processes at unit level.
• Maintain filing system.
• Respond to general human resource enquiries.
• Maintain confidentiality regarding human resource information.

The ideal candidate will have demonstrated staff roster management skills, preferably within a 24/7 operating environment. They should possess information technology skills at a competent level, be able to plan and organise tasks efficiently, and use judgment and discretion when handling confidential information.

Additionally, the successful candidate will have sound interpersonal, oral and written communication skills for gathering and providing information to a range of stakeholders, and the ability to acquire knowledge of relevant acts and regulations.

Key Responsibilities:

- Assist in the development of Rosters to meet operational needs that are in accordance with award provisions and other associated industrial instruments.

- Prepare and generate unit rosters and distribute information to staff on rostering allocations

- Process staffing variations in consultation with relevant managers as appropriate.

- Validate employee timesheets and ensure correct payments consistent with award entitlements.

- Provide information to management regarding roster costs and estimates.

- Review leave entitlements for staff and advise on outstanding balances and excess leave as required.

- Prepare annual leave rosters for staff through collation of staff leave requests and entering into the units leave planning systems

- Respond to staff enquiries related to roster or leave arrangements.

- Ensure leave is approved in accordance with delegations.

- Provide administrative support including input of data to various computer based systems including performing necessary data entry for rosters.

- Provide administrative support for recruitment and selection processes at unit level.

- Maintain filing system.

- Respond to general human resource enquiries.

- Maintain confidentiality regarding human resource information.

Essential Requirements:

- Demonstrated staff roster management skills, preferably within a 24/7 operating environment.

- Information technology skills at a competent level with the willingness to learn new IT skills.

- Planning & Organising abilities to ensure tasks are completed within the required deadlines.

- Ability to use judgement and discretion with confidential information.

- Sound Interpersonal, oral and written communication skills for gathering and providing information both over the phone and in person, to a range of stakeholders.

- Ability to acquire knowledge of relevant acts and regulations.