Executive Team Assistant

1 month ago


Perth, Western Australia DAF-Jones Lang LaSalle (WA) Pty Ltd Full time

About the Role

As an Executive Team Assistant, you will provide high-level administrative support to our WA Capital Markets team. Your primary responsibility will be to assist in the preparation of all correspondence, documents, reports, and submissions on behalf of the team.

Key Responsibilities

  • Provide professional administrative support to the WA Capital Markets team.
  • Coordinate marketing campaigns, including drafting information memorandums, managing online listings, and preparing various property marketing collateral.
  • Databases management, including CRM systems, financial systems, property portals, enquiry registers, and bid summaries.
  • Coordinate internal and external meetings, including room booking, agenda, minutes, and ad-hoc requirements.
  • Assist the accounting team with coding and submitting expenses, issuing fee invoices, and following up late payments.
  • Arrange travel, accommodation, and itineraries when required.

Additional Responsibilities

  • Demonstrate proficiency in office procedures and the ability to work autonomously or as a contributing team member.
  • Handle incoming enquiries and distribute them amongst the team as required.
  • Assist other administrative staff with relief office concierge duties and other office-related tasks as needed.
  • Participate in relevant training and development opportunities to enhance job-related skills.

Requirements and Qualifications

You must have strong communication and time management skills, along with the ability to manage and prioritize various administrative tasks effectively. Proficiency in MS Office packages (Word, PowerPoint, Excel) is essential, and experience working on various systems and databases is highly regarded.

Benefits

This part-time role offers a flexible work environment of approximately 30 hours per week, ideal for individuals seeking work-life balance. We are committed to equal opportunity and building an inclusive workplace.

About Us

DAF-Jones Lang LaSalle (WA) Pty Ltd is a leading global provider of real estate and investment management services. Our organisation prioritises talent acquisition and employee development, offering a dynamic and supportive work environment.

Salary

$65,000 - $80,000 per annum + superannuation, depending on experience.


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