Program and Partnerships Coordinator

7 days ago

Melbourne, Victoria, Australia AFX Student Exchange Full time
About AFX Student Exchange

Welcome to AFX Student Exchange, a dedicated Franco-Australian team with over twenty years of experience in creating customized exchange programs between France and Australia. Our comprehensive suite of services includes study tours, sister-school partnerships, student exchanges, and linguistic immersions, all supported by extensive logistical and safety measures. Accredited by the Victorian government and a proud member of the Council of Australian Student Exchange Organisations, we are committed to providing high-quality, safe, and enriching experiences that leave lasting impacts on students and educators alike.

Job Overview

We are seeking a dynamic and organized Program and Partnerships Coordinator to join our team on a part-time basis (2 to 3 days per week). This role is ideal for someone passionate about cultural exchange, relationship-building, and providing exceptional support to our participants and partners.

You will play a key role in two main areas:

  1. Program Coordination: Supporting the coordination of exchange programs alongside our existing Program Coordinator in Australia to ensure smooth operations.
  2. Partnership Development: Managing and developing relationships with our partners, including schools, Alliance Française, and other French organizations in Australia.

Key Responsibilities

  • Program Coordination and Participant Support
    • Support the planning, coordination, and administration of student exchange programs alongside our existing Program Coordinator, including liaising with families, schools, and students to ensure all logistics are managed efficiently.
    • Manage program documentation, keep databases updated, and handle general administrative tasks related to program coordination.
    • Serve as the primary point of contact for participants, providing clear communication, guidance, and troubleshooting support throughout the exchange process.
  • Partnership Maintenance and Development
    • Develop and maintain relationships with AFX local representatives, AFX ambassadors, schools, Alliance Française, and other key French organizations in Australia to expand the reach of AFX programs. Examples include organizing meetings, attending community events, and finding new collaboration opportunities.
  • Event Management
    • Coordinate orientation sessions, information nights, and other events designed to engage and support students, families, and partners.

Requirements

  • Skills and Experience Required
    • Experience in coordination within the Australian French community: Previous experience in a program coordinator or administrative role is highly desirable, particularly within education, travel, or not-for-profit sectors.
    • Strong communication skills: Excellent written and verbal communication skills, with an ability to engage effectively with students, families, and partners.
    • Organizational abilities: Highly organized, with great attention to detail and an ability to manage multiple tasks simultaneously.
    • Language skills: Candidates should be fluent in French and English. Previous student exchange experience is a bonus.
    • Cultural sensitivity: A genuine interest in cultural exchange and a demonstrated ability to work with people from diverse backgrounds. Experience with the French community in Melbourne is a significant bonus.
    • Tech-savvy: Comfortable using digital tools and platforms for communication, data management, and program organization.
  • Preferred Qualifications
    • Previous experience with organizing cultural or educational events.
    • Background in partnership development or community outreach.
    • Experience working with students or youth programs.

Why Work with AFX Student Exchange?

  • Flexible work environment: This role offers flexible hours (2 to 3 days per week) and the option to work remotely or on site for events.
  • Meaningful impact: Be part of a passionate team dedicated to creating impactful experiences for young people.
  • Professional growth: Opportunity to build skills in program coordination, partnership management, and intercultural relations.

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