Highly Skilled Administrative Professional

2 weeks ago

Canberra, ACT, Australia beBeeExecutive Full time $81,690 - $89,115

Role Overview

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to Senior Executives.

About the Role

This is an exciting opportunity for a professional to join our team and contribute to the smooth operation of daily activities. As an Executive Assistant, you will be highly valued for your organisational skills, attention to detail, and ability to handle sensitive information.

Key Responsibilities

  • Correspondence and Scheduling: Handle day-to-day communications, diary management, exercise discretion with sensitive information, and deliver effective communication.
  • Travel Coordination: Organise and manage travel arrangements, including flights, accommodation, itineraries, and delegation tours.
  • Document Preparation and Secretariat support: Provide secretariat services, including agenda preparation speaking notes, briefs, and talking points and minute-taking for committees and meetings.
  • Stakeholder Engagement: Liaise with divisional staff to ensure smooth workflow and clear communication.
  • Team Collaboration: Engage with the executive assistant network, offer feedback, and mentor junior team members.

Requirements

  • Communication: Highly developed oral and written communication skills with ability to establish strong working relationships and work collaboratively across different locations
  • Organisational Excellence: Strong administrative and organisational skills to manage tasks, prioritise responsibilities, and maintain accurate records.
  • Judgement & Adaptability: Proven ability to exercise good judgment, manage competing priorities, and adapt to changing circumstances to meet deadlines.
  • Problem Solving: Ability to gather, understand, and interpret complex information, solve problems, and determine the next course of action.
  • Digital experience: Proficient in Microsoft Office, with MS Teams experience.
  • Professionalism: Consistently displaying professionalism in all aspects of the role with commitment to the APS Values and Code of Conduct.

Additional Requirements

  • Citizenship: To be eligible for employment you must be an Australian citizen.
  • Security Clearance: These roles require a Negative Vetting 1 security clearance.

Become part of a dynamic team that supports the growth and sustainability of Australia's agriculture, fisheries, and forestry sectors.

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