Executive Support Specialist
24 hours ago
We are seeking an exceptional operator who thrives in a fast-paced environment to join our team at Haystack Executive. As an Executive Support Specialist, you will be responsible for providing administrative support to our Directors, ensuring that our operations run smoothly and efficiently.
Your responsibilities will include managing calendars, coordinating meetings, preparing documents, and ensuring timely completion of tasks. You will also assist in special projects, such as AI-driven process improvements and business development initiatives.
Additionally, you will help prepare presentations, coordinate client meetings, and support executive search engagements. Your ability to multitask, prioritize tasks, and maintain confidentiality will be essential in this role.
The ideal candidate will have 5+ years' experience as an Executive Assistant, outstanding organisational and time-management skills, and a proactive, solutions-focused mindset. Strong communication and relationship-building skills, combined with proficiency in Microsoft Office and LinkedIn, are also required.
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Executive Communications Specialist
7 days ago
Melbourne, Victoria, Australia CSIRO Full timeAt CSIRO, we are committed to solving the greatest challenges through innovative science and technology. As an Executive Communications Specialist, you will play a key role in providing specialist support and advice to our Executive Team, including the Chief Executive.The successful candidate will have high-level writing skills with a demonstrated track...
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Executive Support Specialist
14 minutes ago
Melbourne, Victoria, Australia Recruit Career Consult Pty Ltd Full timeOverview:Recruit Career Consult Pty Ltd is seeking an experienced Executive Support Specialist to join their Senior Leadership Team. As a key member of the team, you will be responsible for providing high-level administrative support to the Director and other senior team members.The ideal candidate will have a proven track record of delivering exceptional...
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Executive Operations Specialist
6 days ago
Melbourne, Victoria, Australia Tideri Jobbörse Full timeWe are seeking a talented Executive Operations Specialist to join Tideri Jobbörse in a part-time capacity. The successful candidate will have 7+ years of experience in business operations or executive assistance, with a strong background in marketing automation & lead generation.About the Role:This is a unique opportunity to shape and scale our operations...
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Executive Support Specialist
4 days ago
Melbourne, Victoria, Australia Two Circles Ltd Full timeTwo Circles Ltd is a dynamic sports and entertainment marketing company that values flexibility and work-life balance. As an Office Management Professional, you will play a crucial role in supporting our Leadership team and driving business growth.About the RoleSupport senior executives in managing their schedules, appointments, and travel...
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Executive Support Specialist
7 days ago
Melbourne, Victoria, Australia ClearCompany Full timeWe are seeking a highly skilled and experienced Executive Assistant to join our team at ClearCompany. The successful candidate will provide high-level executive and administrative support to our President, Executive Director, and Finance & Operations team.The key responsibilities of this role include:Managing the day-to-day functioning of the office,...
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Executive Support Specialist
4 days ago
Melbourne, Victoria, Australia Culture Amp Full timeKey ResponsibilitiesDeliver high-quality projects that support the company's long-term strategyDesign and facilitate executive strategy workshops and senior leadership strategy offsitesCreate and implement a global company quarterly business reviewDrive end-to-end deal execution and integration of our People Analytics productConduct internal and external...
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Executive Support Specialist
23 hours ago
Melbourne, Victoria, Australia Commonwealth Bank Full timeRole OverviewThis senior administrative role supports two General Managers within the Business Banking Major Client Group team.Key ResponsibilitiesProvide executive support, including diary management, email inbox management, and document preparation.Arrange meetings, prepare agendas, and distribute papers as required.Attend leadership meetings and events,...
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Executive Support Specialist
1 day ago
Melbourne, Victoria, Australia Summerset Holdings Full timeAbout the RoleThe Office and Executive Administrator will be responsible for providing executive-level support to our Chief Operating Officer – Australia and the wider leadership team. This includes coordinating meetings, preparing reports, and assisting with strategic planning.You will also be responsible for maintaining smooth office operations, managing...
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Executive Support Specialist
6 days ago
Melbourne, Victoria, Australia Australia and New Zealand Banking Group Limited Full timeAustralia and New Zealand Banking Group Limited is committed to building a workplace that reflects the diversity of the communities we serve. We welcome applications from everyone and encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself.About UsWe're a diverse bunch at ANZ, doing different things in...
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Executive Support Specialist
7 days ago
Melbourne, Victoria, Australia Wipro Full timeAs a key member of the Wipro ANZ team, this role will support the Managing Director in their day-to-day operations and drive key business agendas.Job OverviewThis is a mid-senior level full-time position that requires strong administrative coordination, logistics, and project management skills.The successful candidate will have a cooperative spirit and enjoy...
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Event Execution Specialist
5 days ago
Melbourne, Victoria, Australia Hostplus Full timeJob DescriptionOur company is passionate about delivering high-quality services to our members, and we're looking for an Event Execution Specialist to join our team. This role involves coordinating and executing events that showcase our commitment to excellence and member satisfaction.You will work closely with internal stakeholders and external partners to...
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Executive Support Specialist
23 hours ago
Melbourne, Victoria, Australia The University of Melbourne Full time**About the Role**The Executive Assistant/Administration Officer will provide high-level administrative support to the Victorian Medtech Skills & Devices Hub (VMH) Directors and assist the VMH Project Manager in ensuring effective administrative operation and community connections.Key responsibilities include:Providing quality administrative support to the...
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Executive Support Specialist
24 hours ago
Melbourne, Victoria, Australia SEC Newgate Australia Full timeAbout SEC Newgate AustraliaWe are committed to delivering exceptional results for our clients through our commitment to quality, innovation, and collaboration.As an Administrative Assistant, you will play a key role in supporting our team and contributing to the success of our organisation.You will be responsible for providing administrative support to our...
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Service Delivery Specialist
6 days ago
Melbourne, Victoria, Australia Austcorp Executive Recruitment PTY Ltd Full timeJob Description:Austcorp Executive Recruitment PTY Ltd is seeking a highly organized and communicative Service Delivery Specialist to join our team. As a key member of our operations team, you will be responsible for coordinating and scheduling service activities for clients, ensuring timely and efficient execution of services.Responsibilities:Coordinate...
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Executive Payroll Specialist
5 days ago
Melbourne, Victoria, Australia JB Hi-Fi Full timeJob DetailsThe Executive Payroll Specialist role is an exciting opportunity for a highly skilled and experienced payroll professional to join our team. In this position, you will play a key role in ensuring the accurate and timely processing of payroll, providing exceptional support to our employees and stakeholders.Key Responsibilities:Coordinate and...
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Executive Support Specialist
7 days ago
Melbourne, Victoria, Australia BAE Systems Full timeKey ResponsibilitiesProvide proactive and strategic business support to leadership, facilitating informed decision-making.Drive time efficiencies by expertly managing the senior leader's calendar, ensuring seamless organisation, and proactively aligning their schedule with key business objectives.Drive operational efficiency by managing workflows,...
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Executive Construction Lawyer Opportunity
2 days ago
Melbourne, Victoria, Australia Sigma Executive Full timeAt Sigma Executive, we are seeking a talented construction lawyer to join our team in Melbourne.About the CompanyOur client is a leading global contractor renowned for constructing landmark projects across the infrastructure and building sectors. With strong financial backing from an international parent company, they boast a robust brand presence and...
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Support Event Operations
6 days ago
Melbourne, Victoria, Australia Show Support Full timeShow Support is a leading event production company that values its team members' contributions. As a Casual Event Labourer, you'll be integral to our success, working closely with event staff and artists to deliver outstanding experiences.Your primary duties will involve:Assisting with event setup and teardownMaintaining a safe working...
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Executive Support Specialist
7 days ago
Melbourne, Victoria, Australia SEC Newgate Pty Ltd. Full timeKey ResponsibilitiesOffice Administration Support:Conducting reception duties in a courteous, efficient, and professional manner.Greeting clients and visitors daily and ensuring they are signed in correctly and their needs are attended to.Answering all calls that come through, including from the other SEC Newgate offices when cover is required.Assisting with...
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Executive Support Manager
7 days ago
Melbourne, Victoria, Australia AGL Energy Full timeAbout the RoleWe are looking for a highly skilled Executive Support Manager to join our leadership team.You will provide executive support to our Chief Customer Officer and senior leadership team, ensuring strategic alignment and overseeing program execution.This is a challenging role that requires a high level of discretion, flexibility, and...