Executive Support Specialist

3 days ago


Melbourne, Victoria, Australia Haystack Executive Full time

We are seeking an exceptional operator who thrives in a fast-paced environment to join our team at Haystack Executive. As an Executive Support Specialist, you will be responsible for providing administrative support to our Directors, ensuring that our operations run smoothly and efficiently.

Your responsibilities will include managing calendars, coordinating meetings, preparing documents, and ensuring timely completion of tasks. You will also assist in special projects, such as AI-driven process improvements and business development initiatives.

Additionally, you will help prepare presentations, coordinate client meetings, and support executive search engagements. Your ability to multitask, prioritize tasks, and maintain confidentiality will be essential in this role.

The ideal candidate will have 5+ years' experience as an Executive Assistant, outstanding organisational and time-management skills, and a proactive, solutions-focused mindset. Strong communication and relationship-building skills, combined with proficiency in Microsoft Office and LinkedIn, are also required.



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