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Executive Support Specialist

1 week ago

Melbourne, Victoria, Australia Charterhouse Recruitment (Australia) Full time
Key Responsibilities
  • Manage email management, calendar scheduling, and prepare materials for meetings and presentations.
  • Organise and schedule meetings, appointments, and travel arrangements for the CFO and Executive Director, Financial Resources.
  • Draft correspondence, reports, and briefing notes for the CFO, ensuring clarity and alignment with strategic objectives.
  • Set meetings, support committees or working groups by preparing agendas, drafting meeting minutes, and managing action tracking.
  • Build and maintain effective relationships with internal and external stakeholders, ensuring timely follow-up and accountability for action items.
  • Lead governance and key project activities within the portfolio, ensuring effective coordination and delivery of outcomes.
  • Proactively identify and implement administrative improvements to enhance efficiency and effectiveness across the CFO office.