Administrative Operations Specialist

2 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $85,000 - $100,000
Job Summary

The Office Manager role involves providing expert administrative support to the General Manager and Distribution Center Leadership team.

Key Responsibilities:

  • Calendar Management
  • Travel Coordination
  • Meeting Organization
  • Team Support
  • Office Services Oversight
  • Invoicing and Purchasing
  • Supply Management
  • Workforce Administration
  • Budget Tracking
  • Vendor Management
  • Cross-Functional Collaboration
  • Communication and Engagement
About This Role

This is an exciting opportunity for a highly organized and detail-oriented individual to join our team as an Office Manager. As a key member of the Distribution Center Leadership team, you will play a critical role in ensuring seamless day-to-day operations.

You will be responsible for managing the General Manager's calendar, coordinating travel arrangements, organizing meetings, and providing administrative support to the DC Leadership team. You will also oversee office services requests, including parking, security access, booking resources, supply inquiries, and office feedback.

Additionally, you will prepare and process invoices for the DC and supporting partners, reviewing POs for accuracy and compliance with policy. You will also oversee purchasing, allocation, and tracking of all office, warehouse, kitchen, and toiletry supplies.

In this role, you will work closely with the DC Workforce Administration team to ensure accurate and timely timekeeping, reporting, and billing for lululemon and agency workers. You will also track and monitor the DC budget, including people-related expenses.

As a champion of lululemon's IDEA initiatives and values, you will partner in planning and execution of employee engagement events for the DCs. You will also assist with coordinating and informing Managers, People & Culture, and Talent Acquisition on new hires and the onboarding process.

Please note that this job description is not intended to be an exhaustive list of responsibilities and may change over time.

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